Job Description

Job Title:

Medical Secretary / PA

Duration:

This is a temporary role, and it is currently due to last until roughly December 2025

Location:

Serenity Path Hospital, Winchester, SO21 1HD

Hours:

37.5 hours per week, Mon - Fri, 8am - 4pm or 9am - 5pm

Pay Banding:

Band 4 - 13.57 per hour

Trust Location:

Hampshire & Isle of Wight Healthcare NHS Foundation Trust

The postholder must have the following experience:

Minute Taking experience

Strong Administrative skills

Provision of a comprehensive PA, medical secretarial and administrative service to the Consultant Psychiatrist or Modern Matron for the unit and other members of the Multi-Disciplinary Team (MDT) as required.

To support the Consultant Psychiatrist or Modern Matron for the unit in all aspects of business management activity relating to functions and responsibilities, including the development and management of a comprehensive and efficient PA support service Provide a comprehensive and efficient support service to the Consultant Psychiatrist or Modern Matron for the unit. The post holder will be required to work autonomously without direct supervision and with the immediate oversight and control of their work. To support the co-ordination of the key areas of business for the Consultant Psychiatrist or Modern Matron for the unit by being proactive in ensuring relevant information is obtained, organised, collated and distributed in a timely manner. To manage the diaries for the Consultant Psychiatrist or Modern Matron for the unit. To exercise judgement and discretion in the day to day handling, monitoring and filtering of appointments, enquiries, protected admin. Time and clinical activities acting proactively where potential clashes/pressures are identified. Participate in ensuring the unit's electronic diary is accurate and up to date at all times to include such information as ward rounds, meetings, assessments etc. To take responsibility for the setting up and organisation of meetings including preparing agendas, distributing papers in advance of meetings, taking minutes and action logs as required, ensuring accurate and timely transcription and circulation. To proactively follow up progress and ensure actions are carried out. Plan and organise meetings, both internally and externally, conferences and development events including Away Days and any other special events as required by the Consultant Psychiatrist or Modern Matron for the unit. To include organising speakers and producing presentations and other resources as required. Accurate transcription (either by direct dictation, audio or copy typing) of confidential correspondence; reports, discharge summaries, forms, minutes and any other correspondence within agreed and acceptable timescales. Acknowledge, compile and type all correspondence, reports and clinical documentation generated by the Consultant Psychiatrist or Modern Matron and draft responses as appropriate. Convert tabular information into a spreadsheet and graphical format and administer any relevant databases.

You'll learn the following whilst working at the trust:

1. An in depth understanding of the roles and responsibilities involved in working within the NHS

2. Knowledge of the systems used, to effectively complete your role to the highest standard at all times

3. A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation

As a member of NHS Professionals, you have fantastic benefits:

Competitive pay rates -

work this week, get paid next week

Essential support when you need it- 24/7 365 days

- call us anytime

Multi locational

- work across neighbouring Trusts

Manage your shifts and timesheets on the go

- access your "My Bank" shift portal anywhere, anytime online or through your smartphone

Varied working options to suit your lifestyle

- access to the Bank gives you options of ad hoc shifts or longer-term placements

Training and development opportunities

- Keep up with the essentials and more

Build holiday allowance for every shift you work

- your work life balance is important to us

Stakeholder pension scheme available

- a flexible future for you and yours

Who are NHS Professionals?

We specialise in putting people in place to care. Every year we help thousands of dedicated candidates and highly skilled NHS workers enjoy better career opportunities, access to more shifts and a healthier work-life balance, giving more choice and control to our members.

As an equal opportunities' organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants form a range of backgrounds to apply.

Apply Today

By joining us you can look forward to a choice of flexible Bank shifts across any of our client Trusts in England, as well as the ability to develop professionally and gain experience in several wards or areas.

This role may require you to show evidence of vocational level 3 qualification or at least 2 years relevant experience.

Disclaimer

Please note, you will be contacted by email throughout the recruitment process, so please check your emails, including your junk/spam regularly. We regret we cannot contact everyone who is not selected for an interview, therefore if you do not hear from us within 21 days after submitting your application, please assume you have not been successful on this occasion.

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Job Types: Full-time, Temporary

Pay: 13.57 per hour

Expected hours: 37.5 per week

Schedule:

8 hour shift Day shift Monday to Friday
Education:

A-Level or equivalent (preferred)
Experience:

Minute Taking: 1 year (preferred)
Work Location: In person

Reference ID: 82792