Job Description

Position Summary

To act as the central point of contact for the company's occupational health surveillance activities, working closely with the HSE team to support the development and delivery of Personal Risk Assessments. The role ensures effective governance and coordination of Occupational Health Service Providers, with a focus on optimizing medical and health surveillance processes. The post holder will also support compliance, reporting, and continuous improvement through the use of Occupational Health dashboards and data management systems.


Key Deliverables:


Maintain and monitor compliance tracking for all personnel health surveillance activities. Coordinate health surveillance and medical screening with the appointed service provider, ensuring integrated and efficient scheduling. Assist with monthly Occupational Health reporting and dashboard updates. Support Display Screen Equipment (DSE) assessments and screening processes. Work alongside HSE Advisors to facilitate Personal Risk Assessments. Ensure accurate invoicing through coordination and verification with Occupational Health Service Provider. Act as the first point of contact for employee queries relating to health surveillance. Maintain accurate and secure records, including certification and exposure documentation, for HR personnel files. Oversee and manage Hand-Arm Vibration Syndrome (HAVS) and other industrial exposure records in collaboration with HR. Coordinate and document all Occupational Health referrals, ensuring timely and effective case management.

Profile Wanted

Qualifications and Work Experience:




Essential: Highly detail-oriented with a strong focus on accuracy.


Essential: Proven ability to manage and prioritise multiple deadlines effectively.


Essential: Demonstrated experience in an administrative role with solid IT literacy.


Desirable: Previous experience in an occupational health or health surveillance environment.




Job Specific Knowledge




Essential: Proficient in the use of spreadsheets, databases, and digital dashboards for tracking and reporting.


Desirable: Background in a similar administrative or compliance-focused role.


Desirable: Prior experience in an Occupational Health and Health Surveillance environment.




Skills:




Essential: Excellent interpersonal and communication skills, with the ability to engage effectively at all levels.


Essential: Strong administrative and organisational abilities, with a keen eye for detail.


Essential: Self-motivated and able to work independently using sound judgment and initiative.


Desirable: Demonstrates a positive attitude and a strong, dependable work ethic.



Ponticelli UK, based in Aberdeen, is a leading engineering, construction, and maintenance services Provider. Their expertise spans from pre-feed engineering to project completion. They prioritise sustainability, ensuring a long-term future for employees, clients, and partners. With a focus on safety and performance, Ponticelli UK manages projects across various sectors, including oil and gas, petrochemical, and Renewable energy. Their services cover the entire lifecycle of industrial facilities, from engineering and construction to ongoing maintenance. Explore their range of offerings and discover how they contribute to industrial performance and efficiency.


Ponticelli UK also collaborates with consortium partners Brand Energy & Infrastructure Services and Semco Maritime to bring PBS to the UK market.


"Connected Competence is an industry-led initiative which demonstrates a clear commitment to improving safety, as well as increasing the mobility and transferability of a safe, skilled, and productive workforce.

We are a Connected Competence employer.

The Disability Confident scheme supports our efforts in equality, diversity, and inclusivity, and demonstrates our commitment to recruit and retain disabled people and those with health conditions.

We are a Disability Confident Committed employer.

"