We are seeking a proactive, organised, and detail-oriented individual to join our team as an Office & Administrative Support Assistant. This role is key in supporting our office's daily operations, assisting both finance and people functions, and ensuring an efficient, welcoming work environment. You'll also provide vital administrative support to the People & Risk Manager.
Key Responsibilities
Administrative Assistance for People & Risk Manager:
Coordinate diaries and support meetings.
Assist with onboarding, induction pack preparation, and personnel record management.
Support with internal communication initiatives and compliance processes.
Help maintain accurate and up to date HR and training documentation.
Support the booking of internal and external training.
Perform document handling and secure file organisation.
Support to Finance & Operational Admin:
Match and process invoices using Datamolino and Xero.
Maintain CIS and payroll location records and related logs.
Assist with internal sales journals, PPE usage tracking, and document reconciliation.
Support finance data entry and operational admin tasks as needed.
Answering sales calls and placing orders agreed by the management team.
Office & Facility Operations:
Perform daily checks on kitchen, communal, and office facilities.
Monitor consumables and stock supplies (refreshments etc).
Manage the cleaning and other office subcontractors.
Perform regular coffee machine cleaning and maintenance.
Coordinate with team members to ensure smooth delivery and collection of PPE.
Keep shared areas tidy and compliant with health and safety standards.
Check first aid kits, fire extinguishers, and safety signage.
Handle ad hoc office errands and assist with internal logistics.
What's in It for You?
Great pay - 26,000 per year
EV chargers on-site for employees
28 days' holiday (inclusive of bank holidays, increasing with service)
Employee pension contributions
Cycle to Work scheme
Opportunities to work on innovative, sustainable projects that shape the future of our industry
Skills and Attributes
Strong organisational and time management skills
High attention to detail, especially in handling documentation and logs
Confidence using Google Workspace, and comfortable with learning new web based systems
A collaborative team player with initiative and flexibility
Effective communicator with professionalism and discretion
Desirable Experience
Experience in office administration, HR or finance support
Familiarity with digital finance tools and HR systems
Prior involvement in health & safety or compliance-related environments
About Us
Roadways is a multi-award-winning civil engineering and surfacing company. Our accolades include:
International Green Apple Award Winner 2024
Innovation of the Year - Brighton, 2021
Employer of the Year - 2019 & 2021
Sussex Company of the Year - 2021
With over 50 years' experience, Roadways is a Principal Contractor for National Highways and a trusted subcontractor to many leading clients. We specialise in asphalt surfacing, road recycling, groundworks, and civil engineering, and are proud leaders in eco-friendly construction materials, cutting over 70% CO? compared to traditional methods.
We uphold high standards through ISO certifications (9001, 45001, 14001, 27001, 44001) and Highways Sector Scheme approvals (16, 23, 30, 12D). Our commitment to safety, quality, innovation, and equality is reflected in everything we do.
We are an Equal Opportunities Employer, embracing diversity and inclusion across all areas of the business. Find out more about Roadways: