Job Description

We are looking to recruit an office admin apprentice to work alongside experienced office staff and receptionists and undertake the following duties:

Maintaining office systems, including data management and filing

Be directly involved in the preparation of meetings and events

Answering phone calls

Meeting and greeting visitors

Organising and Managing diaries.

Provide general office support to Head Teacher, Business Manager and Teachers

Organising and attending meetings.

Screening telephone calls, enquiries and requests, and handling them when appropriate.

Taking minutes

Liaising with clients, suppliers and other staff

Maintaining school online systems

Exams and Data Admin

Support Data and Exams Manager to analyse, prepare and report on data as required

Inputting new/leaver students

Inputting new/leaver staff

Processing amendments to staff / student data

Chasing and tracking data (working to a planned timetable of data capture)

Maintain timetable / student curriculum

Processing room change requests / bookings

Run annual reports procedure

Year 7 data sheets checking and inputting to SIMS

Support parents with app access and admin (ie schoolcomms)

Print out student results

Support the effective operation of CATs (Cognitive Ability Testing) schedule

Set out exam rooms with student data and exam regulations etc

Training and supporting staff on software application ie SIMS / Classcharts

Create exam marksheets

Manage & process 6th Form Student Data

Assign ULN's (Unique Learner Numbers)

Coordinate exam attendance absence calls

Support recruitment process for Exam Invigilators

Reception cover to include lunch cover and end of day support

The use of General Data Protection Regulation (GDPR)

Desirable personal Qualities

Eagerness to learn

Excellent communication skills relevant to both children and adults

Good organisational skills

Good telephone manner

Willingness to work as part of a team

Reliable

Smart appearance

Professional attitude

A level of maturity with working in a school environment will be required

Ambitious and hard working

Desire to be a positive role model to young people

Punctual and good time management

First Aid Qualified

Pay

8.60 p/h for first 12 months then rising to NMW

Hours

39 Week term - 37 hours per week. 8:30 - 4:30

Qualifications

Preferably A*-C in English and Maths

Apprenticeship to be undertaken

Business Administration Level 2

Job Types: Fixed term contract, Apprenticeship

Pay: 8.60 per hour

Schedule:

Monday to Friday
Education:

GCSE or equivalent (required)
Work Location: In person

Expected start date: 01/09/2025