Job Description

Company overview

Alloyed is a young venture-funded company of around 150 world-class metallurgists, mechanical engineers, technicians, and software developers working across four sites in the UK and one in the US, building the future of advanced metal components. We use proprietary software packages which combine advanced machine learning and physical modelling, as well as extensive experimental facilities, to 3D print metal components better and faster than anyone else.

At our Oxfordshire premises we are aiming to build the world's fastest, smartest, and best-equipped facility for the rapid development of additively manufactured parts for the electronics, aerospace and industrial sectors, and novel metal alloys for better performance.

The Role

Alloyed is seeking an experienced and motivated individual to join its growing team as Full-Time Office Administration Assistant. You will work alongside the existing Office Management Team as well as Accounts Payables.

Your duties will require you to regularly work in sites located in both Abingdon and Yarnton so being a car owner/driver is essential. You will be primarily based at our Abingdon sites with 1 day a week (currently Monday at our Yarnton site) whilst also offering support 0.5-1 day per week to the Accounts Payables team. A highly competitive remuneration package is offered.

Responsibility

Liaise with part-time Office Manager(s) on a regular basis to ensure any overlapping tasks are covered. Assisting with booking meeting rooms for internal meetings. Assisting with client visits - booking meeting rooms, setting up catering, booking lunch with external catering company, reserving parking, arranging transport, and dinner as required. Answering the door when required and signing in visitors. Allocating fobs and keys to new starters and making sure they are logged. Co-ordinating with Broadsword security in relation to alarm and fob systems. Reporting maintenance issues and ensuring they are resolved as quickly as possible. Drafting and maintaining process and procedure documents on Confluence. Travel - Making sure employees are getting the correct level of support from our external travel company within suggested time frames and in line with agreed budgets. IT - Reporting any issues with the meeting room AV, desk equipment. Directing individuals to our external support company. Merchandise - co-ordinating merchandise requests. Supporting organisation and running of all-company events. Assisting with onsite all company training/knowledge management events - room bookings and equipment set up. Monitoring and responding to messages and voicemails that are received in the Contact mailbox. Ad hoc projects including new office set ups, co-ordinating with builders, electricians etc. Courier - booking collections and packaging as required. Assist in keeping the office, kitchen, meeting rooms tidy and liaise with cleaners. General admin - letters, printing, scanning and post. Keeping check of stock and ordering office/stationery supplies as needed. Making sure there is milk available daily and the kitchen supplies are stocked up. Allocate lockers where required, set up and record codes. Ensure lockers are emptied if people leave or move site. Empty bins where required, wash tea towels/towels. Finance tasks - 0.5-1 day per week - primarily Accounts Payable/Expenses/Purchase orders/Payments

Essential

At least 2 years of relevant experience in a similar role Good written and verbal communication skills High attention to detail and strong organisational skills Excellent communication and influencing skills Proficient IT skills including Microsoft Office products Ability to work as part of a growing team Adaptable to change UK driving licence

Desirable

Knowledge of Cloud based accounting systems, ideally Xero

How to Apply

To apply, submit a CV and a supporting statement by email to jobs@alloyed.com.

The supporting statement should explain why you're interested in the role, and how you meet the selection criteria above using examples of your skills and previous experience. CVs submitted without a written statement may not be considered.

Job Type: Full-time

Benefits:

Bereavement leave Casual dress Company events Company pension Cycle to work scheme Discounted or free food Employee discount Employee mentoring programme Employee stock ownership plan Enhanced maternity leave Enhanced paternity leave Free parking Life insurance On-site parking Private dental insurance Private medical insurance Referral programme
Ability to commute/relocate:

Abingdon OX14 1DZ: reliably commute or plan to relocate before starting work (required)
Experience:

Administrative: 2 years (required)
Work authorisation:

United Kingdom (required)
Work Location: In person

Application deadline: 18/09/2025