Job Description

Please note: Applications close Friday 30 May 2025, and we will be reviewing candidates W/C 2 June 2025

About the role:

We love to hear from great people who have a passion for their work, want to collaborate to get things done, show up with integrity and want to improve themselves. This is an entry-level role so expect to be supported by a brilliant team, who can show you the ropes and get you fully up to speed.

As the Office Administrator, you will work with all our teams, to ensure that all day-to-day requirements are met whilst helping with the efficient running of the agency overall.

Please note that while we operate a hybrid working policy, you will be expected to be able to onboard, attend team meetings and participate in planning activities at our office in Poole, Dorset as required, so please only apply if you are based within reasonable commuting distance or are considering relocation. As this is an office-based role, we would expect the candidate to be in the office Monday-Thursday, with the option to work from home on Fridays

Responsibilities:

Undertake office administration and management tasks to ensure smooth daily operations, such as maintaining office supplies, coordinating maintenance requests, and managing office communications - both internally and externally. Coordinate regular culture activities and events to foster a positive and engaging work environment, ranging from small team events through to agency-wide events. Assist in various administrative tasks as needed to support the overall efficiency of the agency ranging from IT support, accreditation support with ISO27001 and Ecovadis, through to office building management. Scheduling of client appointment and travel plans, both nationally and internationally. Coordinating and scheduling the onboarding of new starters, providing office tours and general system and machine set ups. You'll work closely with the Operations Manager with the day-to-day role and responsibilities.

Qualifications/experience:

Previous experience in office management, administration, HR support, or similar roles is a plus. Creative problem solver, who can inject fun and creativity into their work. Strong organisational skills with the ability to prioritise tasks effectively. Excellent communication skills and the ability to work collaboratively with team members. Proficiency in using Microsoft Office suite and familiarity with marketing technology and other systems we use in-house (training can be provided) A proactive and solution-oriented mindset with a keen eye for detail. Confident to make and own informed decisions in the best interests of client and agency.

Must-have qualities:

No matter what your role is at Coda, we expect you to be professional, organised, reliable and to do the best job you can.
The values we look for from everyone at Coda are:

Passion - You should take pride in the quality of the work we deliver. Integrity - You should demonstrate the highest levels of honesty and integrity. Collaboration - You should be collaborative, inclusive, supportive and encouraging of others. Self-Mastery - You should be dedicated to developing yourself

Requirements:

Driving license Current passport Degree level qualification in a marketing communications discipline, or at least one years equivalent experience in a relevant position A demonstrable track record in office administration or management

Office-based, part-time position

Salary:

24,000+ DOE (53% FTE)
10am-2pm, Mon-Fri
Hours may vary on occasion due to business needs.

Benefits:

Being part of Coda has plenty of benefits:

22 days holiday (excluding Bank Holidays and Christmas Shutdown) Opportunities to get involved in Employee Ownership initiatives Vitality private medical insurance Highly flexible hybrid working arrangements Pension scheme (4% matched) Holiday Purchase Scheme Employee Assistance Programme Personalised Performance Tracking & Development Paths Discretionary Profit share bonus Personal carbon footprint 'double offset' via Ecologi Cycle to work bike scheme Regular socials Enhanced family-friendly policies Enhanced home working allowance Early-finish Fridays (optional) Internal recognition awards Birthday gift Friendly, open office environment in a great location (with the occasional appearance from one of our 4-legged Barketing Assistants)

About Coda:

Coda is the UK's fastest growing industrial B2B marketing agency - and with our in-demand combination of expert content, communications and campaigns turbocharged by rapid growth in complementary digital services, we're looking for an Operations Assistant to expand the support for our global agency. Our clients make brilliant, mind-bendingly smart stuff that underpins the world we live in - from gas and temperature analytics to 3D vision sensors and predictive IOT technologies that make factories more efficient. Coda's market-leading expertise and knowledge in these areas make us the 'go-to' resource for these industries - and we're retained on our dedication and ability to understand, manage, and deliver their complex marketing needs.

Job Types: Part-time, Fixed term contract
Contract length: 12 months

Pay: From 24,000.00 per year

Expected hours: 20 per week

Additional pay:

Performance bonus
Benefits:

Additional leave Company pension Cycle to work scheme Enhanced maternity leave Enhanced paternity leave Flexitime Health & wellbeing programme On-site parking Private medical insurance Sick pay Work from home
Schedule:

Monday to Friday
Work Location: Hybrid remote in Dorset BH14 0HU