Job Description

Due to the continued

growth and success of Invincible Security

, we are expanding our team and looking for an experienced

Office Administrator

to join our busy and dynamic office.
We are a professional, forward-thinking security company providing a wide range of services to both commercial and domestic clients.

This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys taking ownership of a varied and rewarding role.

Key Responsibilities

Provide comprehensive administrative support to the management and engineering teams.

Schedule and coordinate engineers' work

- ensuring efficient use of time and resources.

Raise quotations

, purchase orders, and assist with invoicing as required.

Organize and monitor stock levels

, ensuring timely ordering of equipment and supplies.

Update and maintain company databases

with accurate client and job information. Communicate effectively with clients, suppliers, and internal teams via phone, email, and in person. Assist with

social media updates

, marketing content, and company communications. Ensure all office documentation, reports, and correspondence are completed promptly and accurately. Provide excellent customer care. Support management with general office duties and ad-hoc administrative tasks as required.

Skills & Experience Required

Proven experience in an

office administration

or

coordinator role

(experience within the

security industry

is a strong advantage). Excellent

communication and interpersonal skills

- both written and verbal. Strong

organizational skills

with the ability to multitask and prioritize in a busy office. Confident

scheduler

with experience managing engineers' diaries or field-based staff. Proficient in

Microsoft Office packages

(Word, Excel, Outlook, PowerPoint, Teams). High level of accuracy and attention to detail in data entry and documentation. Experience using

CRM systems or databases

to maintain and update client records. Knowledge of

social media management

(LinkedIn, Facebook, Instagram) for business updates and engagement. Ability to work independently and as part of a close-knit, professional team. A proactive, positive attitude with a genuine desire to contribute to company success.

What We Offer

A friendly, supportive working environment within a growing company. Opportunities for professional development and career growth. The chance to be part of a forward-thinking, successful team making a real impact in the security industry.

If you are an organized, confident, and motivated individual who enjoys working in a busy office environment and wants to be part of a thriving company -- we'd love to hear from you.

Job Type: Full-time

Pay: From 12.21 per hour

Expected hours: 37.5 per week

Benefits:

Company pension Employee discount Flexitime Free parking On-site parking
Ability to commute/relocate:

Ardrossan KA22 8BU: reliably commute or plan to relocate before starting work (required)
Education:

GCSE or equivalent (preferred)
Experience:

Customer service: 3 years (required) Administrative: 3 years (required)
Language:

English (preferred)
Licence/Certification:

Driving Licence (preferred)
Work Location: In person