Job Description

Kiddie Capers Childcare HQ is the central support hub for our twelve settings located across Sussex. Owned and operated by two local families, Kiddie Capers Childcare is proud to provide a truly enriching early years education where every child's potential is reached, and individuality is celebrated. Our Head Office team plays a vital role in ensuring our nurseries deliver exceptional care, learning, and support to children, families, and staff.

We are seeking an Office Administrator to join our Head Office team and play a key role in supporting the smooth running of Kiddie Capers Childcare. This is a varied and rewarding position where no two days are the same, offering the chance to work closely with our Senior Leadership Team and support our nurseries in delivering an excellent service. We are looking for someone who is detail-focused, adaptable, proactive, and a strong communicator. A tech-savvy mindset or an Early Years qualification would be a bonus, but above all we are looking for a team player who enjoys keeping things organised and running efficiently.

Responsibilities:

Provide administrative support to the Office & Administration Manager, Senior Leadership Team and Directors at Head Office with a range of tasks To provide a first line cover for phones at Head Office, ensuring that phone calls are put through to the relevant teams Monitor generic mailboxes and ensure timely response and/or forwarded (where appropriate) and filed correctly Manage post at Kiddie Capers Childcare Head Office Be responsible for ordering the correct number of hot meals (taking into consideration all necessary dietary requirements) and milk for all nursery settings Support the Office & Administration Manager with monitoring spend across the business, ensuring that records are kept up to date and receipts are available Create invoices, monitor payments and administrate late penalties where required Support with the administration of payroll, ensuring impeccable attention to detail Ensure policies and procedures are up to date and are filed correctly Support with admissions enquiries and related administration (including funding) as and when required Provide support to our nursery settings as and when required

Requirements

Essential:

Strong attention to detail and accuracy Excellent verbal and written communication skills Flexible and able to adapt to changing priorities Creative thinker with a solutions-focused approach Self-starter who takes initiative Able to work efficiently in a fast-paced environment Collaborative team player Confident using a variety of IT systems including Microsoft and Teams

Desirable:

Comfortable troubleshooting basic technical issues and supporting colleagues when needed Early Years qualification (Level 2 or 3)

Hours & Salary

25 hours per week, Monday to Friday 09:30-14:30 (will variation of these hours)

28,000 per annum (FTE) - pro rata for part time hours

Please note, we are looking for someone who is based in Sussex.

Key benefits and perks:

33 days holiday, including bank holidays plus increased holiday allowance with length of service Your Birthday off after 1 years' service Bonus scheme Attendance bonus paid monthly Company sick pay Discounts across retail, leisure and utilities Termly Employee Appreciation Incentives Wellbeing support, including an Employee Assistance Programme Discounted childcare across all our sites Free parking on site Development opportunities in a rapidly growing company
Job Types: Part-time, Permanent

Pay: 17,500.00 per year

Expected hours: 25 per week

Benefits:

Childcare Company events Company pension Free parking Health & wellbeing programme On-site parking Sick pay
Licence/Certification:

Driving Licence (preferred)
Work Location: In person