Job Description

Job Opportunity: Receptionist / Administrative Assistant

We are seeking a friendly, organized, and proactive Receptionist/Admin Assistant to join our trade services office on a full-time basis. The successful candidate will work primarily from our office, with occasional opportunities to work from home.

About the Role:

In this versatile position, you'll be the welcoming face of our company, ensuring smooth day-to-day operations. You'll need to be confident in managing multiple tasks, communicating effectively, and working independently in a dynamic environment.

Key Attributes & Skills:

Polite and friendly phone manner Excellent organizational skills with proficiency in spreadsheets and data management Ability to prioritize and manage time efficiently Approachable, amicable, and capable of building rapport Calm under pressure with a trustworthy and adaptable attitude Confident in handling sensitive information in line with GDPR

Main Responsibilities:

Answering and making calls, managing emails and mail Coordinating bookings via our diary system and liaising with clients and external professionals General administrative duties including scanning, filing, shredding, and drafting correspondence and contracts Maintaining employee holiday records and managing payroll using QuickBooks Creating estimates and invoices, ensuring accurate financial record-keeping Overseeing the maintenance, safety, and legal compliance of company vehicles Managing appointment scheduling, ensuring timely ordering of materials, and liaising with suppliers and the engineering team Arranging travel and accommodation for long-distance projects Following up on outstanding invoices politely and professionally Assisting with employee onboarding procedures and induction sessions Collaborating closely with Directors and other team members

What We Offer:

Full-time position (Monday to Friday, 8:00 am - 4:30 pm) Immediate start available Company pension scheme 30 days annual leave (including statutory holidays)
If you're a motivated individual with a positive attitude and a keen eye for detail, we'd love to hear from you!

Job Type: Full-time

Pay: 25,000.00-30,000.00 per year

Benefits:

Company pension Free parking On-site parking
Ability to commute/relocate:

Dalkeith EH22 1SP: reliably commute or plan to relocate before starting work (required)
Application question(s):

What is your current employment notice period/availability?
Education:

GCSE or equivalent (required)
Experience:

Customer service: 2 years (preferred)
Language:

English (required)
Licence/Certification:

Driving Licence (required)
Work Location: In person