Job Description

Estrada Ecology Ltd is a fast-growing consultancy providing specialist ecological surveys and advice. Due to recent expansion, we are seeking a highly organised and proactive Office & Finance Administrator to support the smooth running of our operations.

Key Responsibilities

In this role, you will be responsible for:

Preparing and sending quotes and invoices. Chasing late payments and maintaining accurate financial records. Assigning jobs to ecologists and managing the scheduling/diary system. Liaising with customers to confirm bookings and updates. Managing insurance documentation and records requests. Overseeing company pension administration. Keeping office paperwork organised and up to date. Ensuring the office is run efficiently, including safety checks, equipment management, and timekeeping. Handling internal accounting tasks, including banking, VAT submissions, and annual returns.

Skills and Experience Needed

We are looking for someone who can bring structure, attention to detail, and a proactive approach. The ideal candidate will have:

Previous experience in administration and finance (invoicing, banking, VAT). Strong organisational skills with the ability to manage multiple tasks. Confidence in liaising with clients and colleagues at all levels. Good IT skills, particularly with MS Office and accounting systems. A methodical approach with excellent attention to detail. The ability to work independently and as part of a small, supportive team.

What We Offer

The opportunity to join a growing business and play a key role in its future. A supportive and collaborative working environment. 25 Holidays per annum
If you're organised, financially astute, and enjoy keeping things running smoothly, we'd love to hear from you.

Job Types: Full-time, Permanent

Pay: 26,000.00-29,000.00 per year

Benefits:

Company pension Free parking On-site parking
Work Location: In person