Job Description

Job Title:

Office Administrator

Location:

Bedfordshire, MK45

Pay:

24,000 - 32,000 (for 27.5 hours per week)

Job Type:

Maternity Cover (1 year), Part Time

Hours:

Monday to Friday 09:30 - 15:00

Start Date:

Early to mid October

Benefits:

Company pension Free parking Family run business, from our garden room office.

Overview:

Hawkes Electrical Services Ltd is a growing family-run business based in Bedfordshire. We are looking for a detail-oriented and motivated Administrator to join our team. This role is vital in supporting our engineer and management team by overseeing administrative tasks and ensuring smooth operations within the office.

Key Responsibilities:

Provide administrative support to the management team, which will predominately be the Small Works Manager for domestic works. This will include managing enquiries and sourcing the correct information, the quote approval process, ordering materials and managing logistics, including deliveries and stock management and invoicing to the customers.

Provide support to the director with larger commercial projects including assisting with pricing documents, sourcing information, tracking project changes and carrying out other appropriate administrative duties as required.

Utilise our operational system (Tradify) and manage logging enquires & jobs, the production of quotations and job service reports. Ensuring the system is always up to date and populated correctly at all times

Marketing; managing LinkedIn and other social media platforms. Coming up with innovative creative posts and marketing techniques using programs such as Canva.

Managing company utilities such as fleet related admin, business insurances and tool calibration

Managing engineer training and compliance courses such as yearly asbestos awareness training

Communicate effectively with clients, subcontractors, and suppliers via phone and email. Assist with preparation of documents such as onboarding client questionnaires and subcontractor details. Keep an organised and clean office environment with stocked supplies and functional equipment. All other duties which support the team and the functioning of the office.

Skills and Qualifications:

Excellent communication skills, verbal, electronic and written Proficient in Microsoft Office Applications (Word, Excel); familiarity with Tradify is beneficial. Exceptional organisational skills with the ability to prioritise tasks effectively. Accurate data entry skills with a keen attention to detail. Previous experience in an administrative or clerical role preferred. Ability to work independently and as part of a team in a fast-paced environment.
If you are enthusiastic about contributing to a growing company and possess the skills we are looking for, please apply by sending your CV to

chloe@hawkeselectrical.com

Job Type: Part-time

Pay: 24,000.00-32,000.00 per year

Expected hours: 27.5 per week

Language:

English (required)
Work Location: In person