Job Description

Gala Rugby Club is looking for an organised and proactive Office Administrator to join our team! This role is vital in ensuring the smooth operation of our office, focusing on communication, game day preparation, managing member and player subscriptions, and general office duties. If you have a passion for sports and exceptional administrative skills, we want to hear from you!

Key Responsibilities:

Provide Administrative Support - Manage club communications including phone, email, and correspondence. Maintain accurate and up-to-date club records, databases, and files. Oversee supplies, maintenance of office equipment, and general upkeep of administrative areas.

Financial & Booking Administration - Assist with financial administration, Coordinate bookings for hospitality, facilities, and events, ensuring clear communication with clients and club personnel.

Event Coordination Support - Assist in organising club events, liaise with suppliers, caterers, and volunteers to ensure event logistics run smoothly

Game Day Preparation - coordinating logistics and ensuring all necessary materials and arrangements are in place.

Communication & Public Relations - Help manage the club's comms - newsletters, social media (as required), Share updates with members and the wider community, promoting club news and achievements. Communicate with sub committees, youth, girls, Committee, Members, staff and volunteers.

Qualifications:

- Previous experience in an administrative role is essential, experience in finance systems e.g Xero would be beneficial.

- Strong communication and interpersonal skills.

- Excellent organisational and time management abilities.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office equipment.

- Ability to multitask and work effectively in a fast-paced environment.

- A passion for rugby or sports is a plus!

Job Type: Part-time

Pay: 12.60 per hour

Expected hours: 15 - 20 per week

Schedule:

Monday to Friday Weekend availability
Work Location: In person