Job Description

Job Summary

The Office Administrator will provide comprehensive administrative support to the procurement, finance, planning, and customer service teams, while also managing data collation from various departments, including production and warehouse stock and analysis results. This role ensures smooth office operations, efficient coordination of tasks, and exceptional organizational support to enhance departmental productivity and achieve organizational goals.

Key ResponsibilitiesProcurement Support

Assist in preparing purchase orders, tracking orders, and maintaining vendor records. Coordinate with suppliers to ensure timely delivery of goods and services. Maintain accurate documentation of procurement activities and contracts.
Finance Support

Process invoices, expense reimbursements, and payment requests. Assist in preparing financial reports and maintaining budget trackers. Support accounts reconciliation and ensure compliance with financial policies.
Planning Support

Schedule and coordinate meetings, including preparing agendas and taking minutes. Maintain project timelines and track deliverables for planning teams. Organize and update planning documents, ensuring accessibility for relevant stakeholders.
Customer Service Support

Respond to customer inquiries via phone, email, or in-person, escalating issues as needed. Maintain customer records and update CRM systems with accurate information. Assist in preparing customer-facing materials, such as proposals or service agreements.
Data Collation and Analysis Support

Collect and compile data from various departments, including production schedules, warehouse stock levels, and analysis results. Organize and maintain accurate records of departmental data in centralized databases or spreadsheets. Assist in generating reports and summaries based on collated data to support decision-making processes.
General Administrative Duties

Manage office supplies, ensuring adequate stock and timely reordering. Coordinate office logistics, including maintenance, equipment, and facilities. Handle incoming and outgoing correspondence, including mail and emails. Maintain organized filing systems, both digital and physical, for easy retrieval.
Qualifications

Education

: High school diploma or equivalent; associate or bachelor's degree in business administration or related field preferred.

Experience

: 2+ years of experience in office administration or a similar role.

Skills

: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and multitasking abilities. Excellent written and verbal communication skills. Familiarity with procurement processes, financial systems, CRM software, or data management tools is a plus. Attention to detail and problem-solving skills.

Attributes

: Proactive, team-oriented, and able to work independently with minimal supervision.
Job Type: Full-time

Pay: 30,000.00-35,000.00 per year

Benefits:

On-site parking Store discount
Language:

English (preferred)
Work Location: In person