Job Description

Company Overview

EBS Automation Ltd specialises in the design and manufacture of industrial multi sector production, robotic and packaging solutions to meet the requirements of its many clients in the Automotive, Pharma, Bio-Science, Renewable Energy and Food industries.

Our Vision

The EBS brand is synonymous with Integrity, quality and Innovation, we strive to offer a unique combination of integrated machinery, robotic and packaging solutions and services unmatched by any other Company - "To be the One of Choice".

Our core value is "Be Authentic".

Main Purpose of Job

The Office Administrator supports the smooth operation of EBS Automation by overseeing administrative functions and facilitating internal processes. This includes ensuring office systems run efficiently, coordinating routine administrative activities, and assisting with procurement-related tasks. By working collaboratively with various departments, the Office Administrator helps ensure that administrative and purchasing practices align with the company's operational objectives, contributing to overall effectiveness and productivity.

KEY RESPONSIBILITIES AND ACCOUNTABILITIES

Answering phone calls and transferring them as necessary Reception duties: meet & greet visitors; arranging refreshments when requested Data entry of holidays, work pass outs and managing holiday allowance for employees Arranging couriers for delivery of customer products Obtaining quotes and raising purchase orders Managing Stock of Stationary Arranging travel, accommodation, car hire, events and other bookings Reviewing contracts when due for renewal (e.g., insurance, gas & electrics, mobiles, leases) Arranging services when due for renewal (e.g., boiler, alarm) Data entry of supplier invoices and credit notes Update and maintain POs upon acquisition and verification of client signature Resolve issues related to order discrepancies, shipping problems, and invoice discrepancies Ensure compliance with company policies and legal requirements in all purchasing activities Raise delivery notes and customs invoices Develop and maintain purchasing policies and procedures to optimise efficiency Supplier statement reconciliations Covering other finance duties when staff on leave Ensuring company vehicles are insured, taxed, MOT & serviced Various administrative duties Ad-hoc duties as required

Key Skills

Strong organizational skills and attention to detail, with a can-do approach and the ability to manage conflicting demands in a wide variety of tasks and functions Proven experience in office and purchasing administrative role Excellent communication and interpersonal skills. Ability to work independently and collaboratively in a team environment. Confident in Microsoft Office Suite (Word, Excel, Outlook). Working knowledge of Sage 50 (desirable but not essential) Manufacturing background (desirable but not essential)
Job Type: Full-time

Pay: 25,000.00 per year

Benefits:

Company pension Free parking
Education:

GCSE or equivalent (preferred)
Experience:

Administrative: 2 years (required) Purchasing Support/Assistant: 2 years (preferred)
Language:

English (preferred)
Licence/Certification:

Driving Licence (preferred)
Work Location: In person