Job Description

Overview

We are a small, growing business looking for a dependable and organised Administrator to help manage our day-to-day operations. This role is ideal for someone who enjoys variety, takes initiative, and thrives in a collaborative environment. You'll be a key part of keeping the business running smoothly by supporting the Administration Manager and Directors whilst providing administrative and operational tasks.

The ideal candidate will have prior experience working within an Accountancy practice with a strong understanding of Company Secretarial matters and banking. Ideally have excellent organisational skills, and the ability to work accurately under pressure is advantageous.

Duties

Manage daily office operations, ensuring a welcoming and efficient environment. Handle incoming calls with professionalism, demonstrating excellent phone etiquette. Assist with clerical duties including post distribution, filing, scanning, and document preparation. Utilise Microsoft Office for creating documents, spreadsheets, and presentations. Support team members with administrative tasks to enhance productivity. Maintain office supplies and place orders when needed Assist with basic finance tasks such as expense recording Onboarding of new employees to include IT set-up and training of internal apps. Help prepare reports, presentations, and internal communications Liaise with clients, suppliers and service providers as needed Ensure the office environment is tidy, organised, and well-maintained Review of client fees and services and processing of new clients to ensure all applications are updated accordingly with key information. Routine Company Secretarial tasks (Director Appointments, Resignations/registered office updates etc) Preparation of client annual confirmation statements to ensure compliant and filed ahead of deadline Completion of bank forms and liaising with clients and bank representatives to establish new bank accounts or to implement changes. Provides help and support to Director of Operations and the Administration Manager to ensure efficient operations across the firm Participation in ad-hoc projects as and where needed. Working in collaboration with the CEO's PA to provide cover and organise BigStar social events

Requirements:

Essential:

Previous experience in an administrative or office support role within an Accountancy Practice or retail banking environment desirable Strong organisational and time management skills Proficiency in Microsoft Office (Word, Excel, Outlook and Teams) Excellent written and verbal communication skills Ability to work independently and as part of a small team
Desirable:

Familiarity with basic finance Knowledge of cloud-based tools (e.g., Google Workspace, Trello, Xero)
Working Conditions:

Office-based with potential for hybrid working post successful probation Friendly and informal team culture Opportunities to grow and take on new responsibilities
Job Type: Full-time

Pay: From 28,000.00 per year

Application question(s):

Do you have experience working within a banking environment Do you have experience working within an accountancy practice
Language:

English (required)
Work authorisation:

United Kingdom (required)
Work Location: In person