Job Description

About KOICOMS

KOICOMS is a fast-growing, B2B business providing essential services to companies across the UK including telecoms, payments, energy, finance, security, waste management, and more.

We pride ourselves on being

professional, people-focused, and forward-thinking

. You'll be joining a supportive, ambitious team where your ideas are valued and your career can grow.

The Role

We're looking for a

motivated and organised Office Administrator / Personal Assistant to the Director

who can bring structure, creativity, and initiative to our growing company.

This role is ideal for someone with strong admin experience who enjoys using systems like CRM and Invoicing and has an eye for social media and communication. You'll play a key part in keeping operations smooth, managing admin, supporting credit control, updating CRM records, and helping us stay connected with our clients and audience online.

Key Responsibilities

Onboarding clients on our portals Customer support to new and existing clients Working on different campaigns daily Support relationships with our suppliers and partners Connecting our software to our payments hardware Maintain and update CRM records and track client activity. Process invoices, expenses, and payments using Zoho Books. Support credit control, following up on overdue invoices and keeping accurate records. Prepare correspondence, reports, and documentation. Handle customer and supplier communication professionally. Assist with social media updates (Tik Tok, LinkedIn, Facebook, Instagram). Day to day upkeep off office and the board room First point of contact for visitors Coordinate internal projects, travel, and company events. Provide day-to-day administrative and personal support to the Director. Manage diaries, emails, and appointments. Other general office ad hoc duties

About You

Excellent organisational and communication skills. Customer services focused Confident using CRM or similar systems. Experience with invoicing and credit control (preferred). Comfortable creating and posting social media content. Strong attention to detail and a proactive, can-do attitude. Proficient in Microsoft Office (Word, Excel, Outlook). Previous admin or PA experience preferred (1+ years). Driving licence preferred.

What We Offer

12.30 per hour 40 hours per week. Friendly, supportive working environment Company pension and free on-site parking Opportunities to learn and progress within the company Monday to Friday, no weekend work, business hours

Experience:

Administrative: 1 -3 years (preferred) PA experience preferred 1 year (preferred) CRM / invoicing: 1 year (preferred) Credit control: 1 year (preferred) Social media management: 1 year (preferred)

How to Apply

If you're ready to join a growing company where your work truly makes an impact, we'd love to hear from you.

To be considered for this role, please send us your CV!

Job Types: Full-time, Permanent

Pay: 12.30 per hour

Expected hours: 40 per week

Benefits:

Company pension
Experience:

Office Administration : 1 year (preferred) Personal Assistance : 1 year (preferred)
Work authorisation:

United Kingdom (required)
Location:

Glasgow G2 2TJ (preferred)
Work Location: In person

Reference ID: KOIOAPA88