Job Description

Job Overview

We are looking for an administrative assistant to join our friendly team. The successful applicant will have experience of working in an office environment and be a hard-working, reliable and conscientious individual who enjoys working as part of a team. Visits to the school are welcomed. To find out more about this post including how to apply, please visit our website https://www.glapthornprimaryschool.co.uk/vacancies/

Duties

Welcome callers in line with our school values and ethos ensuring visitors are booked in and safeguarding and security procedures observed. 2. Respond to telephone enquiries and deliver messages promptly referring complex matters to the relevant person. 3. Liaise with parents regarding the welfare of children, including illness and injury and provide first aid following appropriate training. 4. Provide administrative support to the head teacher and other school leaders including arranging meetings and appointments, diary management, producing letters and other appropriate clerical tasks. 5. Assist in communication and the delivery of information to the school's workforce and its stakeholders through the school website, newsletter, messaging service, social media and other appropriate media. 6. Provide clerical assistance to support the organisation of school trips, visits and sporting events. 7. Input orders and invoices into the FIS, ensuring the correct requisition and authority process is followed. 8. Assist in the safe collection, receipt, recording and storage of monies. 9. Be responsible for the administration of pupil registers, school meals and school milk. 10. Monitor stocks of stationery items and requisition as necessary. 11. Assist in maintaining the office filing system and complete such tasks within specified time limits. 12. Enter and maintain pupil information on the school management information system. 13. Liaise with external agencies as appropriate 14. Ensure information regarding pupils, staff, families and the wider community is handled confidentially and recorded appropriately. 15. Understand and promote the safeguarding in schools agenda after appropriate training. 16. Carry out other allied duties as may reasonably be required. 17. Undertake training as appropriate This job description may be amended at any time after discussion with the post holder

Qualifications

A working knowledge of Microsoft Office suite including Word, Excel, Outlook and Publisher. Practical experience of working in an office environment Educated to GCSE Level 2 (min 5 GCSEs at grade A-C) including English and maths
NVQ Level 2 or above in a relevant discipline such as business administration or customer services (Desirable)
Job Types: Full-time, Permanent

Pay: 24,796.00-25,185.00 per year

Language:

English (preferred)
Work Location: In person

Application deadline: 22/08/2025
Reference ID: Office Admin
Expected start date: 27/08/2025