Job Description

Office Administrator - Part-Time (3 days per week)

Location:

Pict House, Inverkeithing, Fife

Reports to:

Office Manager

About Pict Offshore:

Pict Offshore is a dynamic and growing company specialising in access and material lifting systems for the offshore wind sector. As a joint venture with ?rsted--a global leader in offshore wind--we have successfully deployed our GUS150 products to major projects such as Hornsea 2 in the North Sea and the Northeast Projects in the US Atlantic. With continued expansion to fulfil further orders, we are seeking smart, energetic, and motivated individuals to join our team. We are looking for an Office Administrator to assist with administrative duties across multi- disciplinary teams.

Role Overview:

We are looking for an Administrator who can support multi-disciplinary teams including sales, commercial, training, procurement, and engineering. This part time role requires someone who can handle a wide range of tasks, is a fast learner and willing to take on additional responsibilities.

Main duties:

Provide administrative support to various teams, ensuring timely completion of tasks and effective communication.

Maintain and update records, databases, and documentation across departments.

Assist with procurement processes including raising purchase orders, receipting, scanning and filing delivery paperwork.

Support training coordination including booking venues and printing materials.

Carrying out Sales Administration tasks such as, Order acknowledgements, Sales Quotes and confirmations.

General office administration e.g. answering calls/taking deliveries/ordering office, kitchen and other supplies.

Assisting with warehouse activities including stock control.

Write and maintain departmental training guidelines.

Assist in managing lifecycle of policy documentation.

Other tasks as required to suit the needs of the business.

Skill & Experience

Proven experience in an administrative role, ideally supporting multiple departments.

Strong organisational and time management skills.

Excellent communication and interpersonal abilities.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Ability to work independently and as part of a team.

Attention to detail and a proactive approach to problem-solving.

Essential Candidate requirements

2+ years' experience in administration

HNC in Administration or similar qualification.

Permit to work in the UK

Advantageous knowledge/experience

Previous experience in an engineering or manufacturing environment

Experience of Microsoft Dynamics Navision or other ERP systems

SharePoint

What you can expect in Return

Permanent Contract

Salary 25k-29k (pro-rata) depending on experience

Workplace pension scheme

33 days annual leave (inclusive of public holidays) pro-rated to agreed working days

Flexible working within core hours

Birthday day off.

Death in Service

To apply please send your CV to louise.abrams@pictoffshore.com

Job Types: Part-time, Permanent

Pay: 25,000.00-29,000.00 per year

Expected hours: 22.5 per week

Benefits:

Company pension On-site parking
Ability to commute/relocate:

Fife KY11 1HZ: reliably commute or plan to relocate before starting work (preferred)
Education:

Certificate of Higher Education (preferred)
Experience:

Administrative: 2 years (required)
Language:

English (required)
Work authorisation:

United Kingdom (required)
Location:

Fife KY11 1HZ (preferred)
Work Location: In person