Job Description

Documentation & File Management

About the Role

We're looking for a highly organised and proactive Office Administrator to support our construction operations. You'll play a pivotal role in ensuring smooth project delivery through effective documentation, communication, KPIs tracking, and liaison with local authorities.

Key Responsibilities

Manage electronic and hard?copy filing systems for project documentation, correspondence, drawings, contracts, permits, and reports. Control document workflows: logging, stamping, distributing, registering, archiving, and removing superseded documents.

Admin & Communication Support

Serve as the point of contact for phone, email, and in-person queries--directing communications professionally. Draft, format, and issue Risk Assessments, RAMS (Risk Assessments & Method Statements), O&M (Operations & Maintenance) manuals, and routine project paperwork. Schedule meetings, compile agendas and minutes, and assist with diary and travel coordination.

KPI Tracking

Track key performance indicators--such as project timelines, client satisfaction, budget adherence--and prepare regular summary reports.

General Office Operations

Maintain office supplies, equipment, and tidiness to support daily operations. Assist in generating invoices, keeping staff and training records updated.

Preferred Skills & Qualifications

Previous experience in an administrative role within the

construction or project environment

; familiarity with local authority processes is a strong advantage. Proficiency in

Microsoft Office

: especially Word, Excel, Outlook, PowerPoint. Excellent

organisational, multitasking, and communication

skills. Strong attention to detail. Able to work under pressure and handle competing priorities independently and as part of a team. Preferred: Diploma or qualification in Office Administration or relevant field.
Job Type: Full-time

Pay: 13.00-16.00 per hour

Expected hours: 40 per week

Work Location: In person