Job Description

Here at Invigor Adolescent Care we support children and young people with social, emotional and behavioural difficulties. We aim to provide positive experiences and give opportunities to learn, grow and engage in a healthy, safe lifestyle which will empower individuals to progress towards a better life and in doing so prepare them for independent living.


We are looking for a reliable and highly organized

Office Administrator

to support the smooth running of our care home operations and property maintenance of our care homes. The successful candidate will handle a variety of administrative tasks, ensuring compliance with care sector regulations, coordinating staff files, communicating with the team and managing property maintenance. This role requires excellent multitasking skills, attention to detail, and the ability to communicate effectively with staff, management and contractors.


Part time or Full time option.

Key Responsibilities

Care Home Administration

Maintain accurate records, care plans, and compliance documentation in line with OFSTED standards. Initial calls to potential new team members for interviews. Assist with rotas, timesheets, and recruitment/onboarding of care staff. DBS checks. Initial calls to potential new team members. Support HR processes including training records, absence monitoring, and personnel files. Ensure all homes vehicles are serviced, taxed and MOT Organize meetings, reviews, and training sessions for care staff. Visit homes monthly when required

Property & Accounts Administration

Maintain logs of property maintenance requests, repairs, and contractor schedules. Liaise with external suppliers, contractors, and service providers to ensure timely maintenance and compliance with safety standards. Track and file maintenance certificates (fire safety, gas, electrical, etc.). Manage procurement of supplies for both the care home and ensure utility companies updated Monitor budgets and assist with invoices, purchase orders, and expense reports related to property upkeep. Keeping a track of invoices and receipts

General Office Duties

Answer phone calls, emails, and queries in a professional manner. Maintain office filing systems (digital and paper). Manage petty cash, billing, and assist with payroll as required. Support the leadership team with ad hoc administrative tasks.

Qualifications & Skills

Proven experience in office administration. Strong organisational and time-management skills with the ability to prioritize tasks. Knowledge of OFSTED compliance requirements (advantageous but training can be provided). Proficiency in Microsoft Office (Word, Excel, Outlook) and database systems. Competent keyboard skills Excellent communication and interpersonal skills. Ability to work independently and handle sensitive/confidential information with discretion.

Education & Experience

NVQ Level 2/3 in Business Administration, Health & Social Care, or equivalent (preferred). Minimum 2-3 years' administrative experience. Experience in administration or property maintenance coordination is desirable.

Working Conditions

Based at the head office with regular interaction with staff and contractors. Full-time role, Monday-Friday (occasional flexibility required for emergencies or compliance visits). Working from home or the office will be flexible depending on the requirements, normal week would be 3 days in the office and 2 days from elsewhere.

Must be able to drive, car not essential.


Salary: 25000 p.a (including Hybrid work) plus pension and benefits


Location: Trafford Park, Manchester (10 mins walk from Media City)