Job Description

An Office Administrator is responsible for the smooth and efficient operation of an office environment, providing crucial support to staff and management. Their duties include managing daily administrative tasks, coordinating communication, and maintaining office organization. They often serve as the first point of contact for visitors and internal inquiries.


Key Responsibilities:

Office Operations:

Overseeing day-to-day office functions, ensuring a comfortable and functional workspace.

Administrative Support:

Providing support to staff and management with tasks like correspondence, document preparation, and scheduling.

Communication Management:

Handling phone calls, emails, and directing inquiries to the appropriate personnel.

Calendar and Meeting Management:

Scheduling meetings, appointments, and travel arrangements.

Office Supplies and Inventory:

Managing and maintaining office supplies, equipment, and inventory.

Record Keeping:

Maintaining organized files, both physical and digital.

Financial Tasks:

Assisting with expense management, budget tracking, and invoice reconciliation.

Event Coordination:

Assisting with the organization and execution of company events.

Policy Implementation:

Supporting the development and enforcement of office policies and procedures.

Data Entry and Reporting:

Performing data entry tasks and preparing reports for management.

Reception and Visitor Management:

Greeting visitors and providing a welcoming first impression.

First Point of Contact:

Serving as a point of contact for internal and external communications.

Problem Solving and Multitasking:

Ability to address issues and handle multiple tasks simultaneously.

Technical Skills:

Proficiency in Microsoft Office Suite and other relevant software.

Communication Skills:

Excellent verbal and written communication skills.

Customer Service:

Providing excellent customer service to both internal and external stakeholders.
In essence, an Office Administrator ensures the smooth functioning of the office environment, providing essential support to all staff and contributing to a positive and productive workplace.


Hydroscand Group is a leading provider of hydraulic and industrial hose solutions with a strong local presence supported by global expertise. Operating as a family business since 1969 we have grown to serve customers across 20+ countries, offering tailored services to meet the unique needs of industries worldwide. A growing player in a busy UK market, we're have ambitious growth plans for the next five years.


Whether it's custom hose assemblies, preventive maintenance, or repair, Hydroscand is your trusted partner for reliable and effective solutions.


Our strategically located branches and HoseExpress mobile service units provide quick, convenient access to a complete range of products and services, maximizing productivity and minimizing downtime. Proactive, friendly, and professional, our team relishes the variety of problems that our customers pose to us - which we pride ourselves on solving.


Hydroscand is committed to promoting equal opportunity and diversity as well as providing an environment free from discrimination, bullying, harassment or victimisation where all employees are treated with respect and dignity.

Interested...?

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