Job Description

We are seeking a reliable and detail-oriented

Office Administrator

to support our daily operations. This role involves maintaining logbooks, organizing documents, handling phone calls and customer inquiries, managing vehicle keys, and ensuring clear communication through email correspondence. The ideal candidate will be highly organized, proactive, and comfortable multitasking in a fast-paced environment.

Key Responsibilities:

Process and maintain logbooks

accurately, ensuring records are up-to-date and easy to access

Organize and file documents

(physical and digital) to ensure efficient record-keeping and retrieval

Answer incoming phone calls

and route them appropriately; take messages when necessary

Respond to customer inquiries

in a professional and timely manner, both in-person and via phone/email

Manage and monitor vehicle key inventory

, ensuring keys are accounted for and logged correctly

Compose and send professional emails

to customers, vendors, and internal teams Assist with general administrative support, including data entry, printing, scanning, and supply management Coordinate with other departments as needed to support smooth daily operations

Requirements:

Proven experience in an administrative or office support role (minimum 1-2 years preferred) Strong organizational and time management skills Excellent written and verbal communication Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable learning new software Ability to handle confidential information with discretion Professional phone etiquette and customer service orientation High school diploma or equivalent (additional qualifications in office administration are a plus)

Desirable Skills:

Experience working with vehicle fleets or managing keys/logistics Familiarity with digital filing systems or cloud-based document management Ability to prioritize tasks and work independently
Job Type: Full-time

Pay: 25,000.00-30,000.00 per year

Benefits:

Casual dress Company pension On-site gym On-site parking
Application question(s):

Do you have experience maintaining and updating logbooks? What type (e.g., vehicle, visitor, equipment)? Describe your process for organizing and filing documents - both physical and digital. How comfortable are you with handling a high volume of incoming phone calls? Describe a time when you resolved a difficult customer inquiry. What was the outcome? What tools or software have you used to manage logbooks or track administrative tasks (e.g., spreadsheets, custom systems)?
Work Location: In person