D7 Recruitment currently recruiting on behalf of their client, as Office Coordinator will play a crucial role in managing office operations, coordinating reactive and refurbishment work for care homes, and supporting the team with various administrative tasks. This position requires strong organisational skills, attention to detail, and the ability to work in a fast-paced environment.
Key Responsibilities
:
Job Management
: Use our computer management system to track live jobs, ensure timely responses, and coordinate with clients to resolve issues.
Client Coordination
: Act as the account manager for various clients and other care homes. Manage both reactive and planned maintenance.
Administrative Support
: Handle phone calls, manage the email admin, and support the Sage admin tasks.
Resource Allocation
: Assist in planning job sheets, coordinating manpower and resources for each project, and managing the labour calendar.
Quotation and Invoicing
: Support the preparation of quotes and invoices, referencing purchase orders, and managing the ordering of building materials.
Office Management
: Maintain a well-organised office environment, assist with IT systems (including MS Office and Sage), and support other office-based staff.
Requirements
:
Experience
: Previous experience in an administrative role, preferably within a similar industry.
Skills
: Strong IT skills, including proficiency in MS Office and Sage systems. Knowledge of building materials is advantageous.
Personality:
Exceptionally organized, solution-oriented, and capable of thriving in a demanding, fast-paced environment. Must demonstrate resilience and composure under pressure.
Education
: Relevant educational background or certifications in office administration or related fields.
Job Type: Full-time
Pay: From 25,000.00 per year
Work Location: In person
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