Job Description

About the Role:

We are seeking a highly organised and proactive

Office Administrator / Accounts Assistant

to join our team. This is a pivotal role that ensures the smooth running of our day-to-day operations, with a strong focus on administrative support and financial processing. This role is ideal for someone who thrives in a structured environment, enjoys working with numbers, and is confident managing both administrative and accounting tasks.

Key Responsibilities:

Daily Duties

Manage incoming phone calls, emails and post, including forwarding tenders Import projects and upload customer invoices/credits into SAGE along with all office expenditure Process supplier invoices and credits, process payments received and complete credit application forms Log and follow up on service calls Conduct CIS supplier verifications Maintain office supplies, kitchen stock and kitchen

Weekly Duties

Process supplier bank payments and email remittance advice Credit control - chase payments and maintain aged debtor reports Maintain aged creditor analysis for bank payment list

Bi-Weekly Duties

Reconcile bank and credit card statements (1st & 3rd week of the month) Log transfers and process bank statements

Monthly Duties

Process wage journals, staff expenses, and stationery orders Prepare invoice folders and monthly reports Submit CIS reports and credit card statements

Quarterly Duties

VAT reports Supplier spend reports Client spend data reports

Annual Duties

Archive previous year's files and prepare new folders Finalise year-end bank reconciliations

What We're Looking For:

Experience in office administration and bookkeeping Proficiency with SAGE accounting software Strong Excel and general IT skills Excellent attention to detail, organisational and communication skills Ability to manage multiple deadlines and priorities

Why Join Us?

Supportive and friendly team environment Opportunity to grow and develop within the role Company pension Flexible hours

How to Apply:

Please send your CV and a brief cover letter to t.lowe@w-blueprint.co.uk. Applications close on Friday 4th July.

Job Types: Part-time, Permanent

Pay: 26,000.00-32,000.00 per year

Expected hours: No less than 25 per week

Benefits:

Company pension On-site parking
Schedule:

Monday to Friday
Language:

English (required)
Work authorisation:

United Kingdom (required)
Work Location: In person

Expected start date: 04/08/2025