Job Description

ABOUT THE ROLE

Variety is looking for an experienced Office and Facilities Manager who is proactive and highly organised to oversee the smooth day-to-day running of our office environment. This role blends operations, facilities management, and a bit of people-first thinking, ensuring the workspace is safe, efficient, and enjoyable for everyone. We own our building in Camden which has three floors and we intend to rent out one of the floors (one floor is c2,700sq feet). This role requires management of office building matters, tenants and general office management including assistance to CEO.

ABOUT VARIETY

There are 1.8m children living with disabilities in the UK with 600,000 children living in poverty. Variety exists to improve their lives. We believe every child has a right to live their best life and reach their full potential, whoever they are. We fund and deliver life-changing programmes that enhance their quality of life and give children and young people across the UK a better future.

Over the past 75 years we have supported over one million children by funding almost 6,000 Sunshine Coaches, almost the same number of wheelchairs, and giving thousands of grants to individual children, schools, youth clubs and other organisations for specialist equipment.

In addition, each year thousands of children take part in day trips, special events and educational activities as part of our Variety Great Days Out programme and every single day we are improving more young lives. We do it with practical, tangible help, that makes a real and immediate difference.

KEY RESPONSIBILITIES

Office Management:

Oversee daily office operations and maintain a professional, welcoming environment. Act as the primary point of contact for office-related vendors (cleaning, supplies, security, etc.). Manage office supplies inventory and place orders when necessary. Support onboarding/offboarding processes from a facilities perspective Handle incoming mail and deliveries and ensure efficient distribution. First point of contact for calls, visitors, and general office inquiries.

Governance:

Assistance to CEO with diary coordination, organisation of events, meetings, and in-office gatherings. Coordination of finance committee and Trustee meetings Minute taking at meetings as required Administrative assistance as required Support to the DSO (Designated Safeguarding Officer)

Facilities Management:

Oversee building maintenance, safety procedures, and office infrastructure. Liaise with tenants and external contractors to ensure facilities are well-maintained. Monitor and manage office budgets related to supplies, utilities, and maintenance. Ensure compliance with health and safety regulations; manage risk assessments and fire safety drills. Lead sustainability initiatives within the office (e.g. recycling, energy-saving practices). Ensuring health and safety compliance for staff including being the fire marshal

Cost management

Solicit and compare competitive quotes for office services and building making recommendations based on quality, reliability, and value. Negotiate contracts to optimise costs without compromising service standards. Proactively identify areas for cost reduction or improvements.

Administrative & Support:

Maintain records of office leases, utilities, and insurance policies. Manage access control systems and office security. Support leadership with general administrative tasks when required. Create and maintain facilities manuals, process documentation, and onboarding guides.

Other

Health and safety duties including fire marshal- training will be provided. Undertake any other duties that may from time to time be required.

SKILLS, KNOWLEDGE AND PERSONAL ATTRIBUTES

Essential:

Experience with the charity or Not-for-profit sector Proven experience as an Office and Facilities Manager, or similar role. Strong organisational and multitasking skills. Excellent communication and interpersonal skills. Problem-solving attitude with a high attention to detail. Familiarity with office software (e.g. MS Office, Teams) Knowledge of health and safety standards and regulations. Knowledge of safeguarding is desirable but not essential

FURTHER INFORMATION

Start date: ASAP

Line Manager:

CEO

Remuneration:

3 days a week- 24,000 per annum (40,000 FTE)

Location:

Camden, London

Contract:

Permanent

Working days:

9-5pm with all three days in the office

Benefits

Enhanced Pension (7% contribution from Variety with 2% employee contribution).

25 days annual leave (pro rata for part time staff)

3 additional days between Christmas and New Years given as discretionary leave

Membership to a health and well-being cash plan scheme

Life Assurance scheme.

Additional Details

Limited travel around the UK may be required. Variety, the Children's Charity, is committed to safeguarding and promoting the welfare of children and vulnerable adults. Proof of eligibility to work in the UK is required.

HOW TO APPLY

Please submit your CV with a covering letter explaining:

1. Why you would like to join Variety and

2. How you would make a great candidate for this role, highlighting experience and knowledge in all areas of the role.

Applications will close on at midnight on Sunday 7th December 2025 with interviews taking place week the following week. Please let us know if you have any accessibility requirements or need any adjustments for the interview

EQUALITY DIVERSITY AND INCLUSION

Inclusion is one of our key values and it is our ambition to recruit great people from diverse communities.

We welcome and encourage applications from suitably qualified candidates regardless of age, disability, sex, gender reassignment/identity, sexual orientation, pregnancy/maternity and or marriage/civil partnership status, race, religion or belief.

Please let us know if you have any access requirements which we might need to consider in relation to the selection process.

Job Type: Part-time

Pay: 24,000.00 per year

Expected hours: 21 per week

Benefits:

Additional leave Company pension Sick pay
Work Location: In person