Job Description

The Job Title:

Office Assistant

Who we are

Hello, we are Electric Glue,an independent media agency based in the heart of Soho. We were established in 2014 and are now a team of 15+ senior media experts, all with over ten years of experience in our chosen specialisms.

We are more selective in our approach, focusing on doing less things brilliantly well - so our mantra is 'fewer, bigger, better'. We have some fantastic examples of how we've done this successfully amongst our client portfolio. Our clients are RM Williams, Purdy & Figg, Neilson Holidays, Charlie Bigham's, Royal Sun Alliance, Hofmeister, Clays, PIC Pension & Jolly Hog. We are proud to be a certified B Corp -- one of only a handful in our industry. This accreditation reflects our commitment to balancing profit with care for people and the planet.

Who We're Looking For

We're looking for a highly motivated and ambitious Office Assistant who is organised, proactive, and eager to learn. You'll be a key support across the team, ready to roll up your sleeves and take on a variety of tasks with energy, positivity, and attention to detail. This is a great opportunity for someone looking to grow in a fast paced and gain hands on experience at the heart of a busy media agency.

The Role

As our Office Assistant, you'll play an essential role in ensuring the smooth day to day running of the agency. This is a varied and people focused position -- ideal for someone who enjoys being the go to person for all things organisation, culture, and coordination. You'll help keep the agency running like clockwork, support team operations, and contribute to a vibrant and welcoming workplace culture.

Provide PA support to the CEO and MD, including booking restaurants, travel, appointments, and diary management Manage company and senior team expenses Support with internal scheduling and ad hoc admin tasks across the team Help prepare and polish client presentations using Google Suite Conduct research to support new business and client projects Be the first point of contact in the office -- welcoming clients, visitors, and team members, and answering the door with warmth and professionalism Greet clients on arrival and ensure meeting rooms are ready and presentableOversee the general upkeep and smooth daily operation of the Soho office Manage office supplies, equipment and utilities to keep everything stocked and running smoothly Handle incoming post, deliveries, and courier logistics Act as the main liaison with building management, our landlord, and external suppliers Support the agency's marketing and PR efforts, including managing social media channels and updating the website Help plan and coordinate agency events, team socials and seasonal celebrations Assist with internal communications and culture initiativesProvide support on the agency's B Corp project and wider ESG initiatives Maintain up-to-date records for contracts, policies, and health & safety protocols

Who you will be working with

We are a small team of experienced media professionals with different backgrounds across creative and media agencies but also in media owners. You will be supported by the Business & Growth Director, directly looking after our CEO.

Working hours

Three days a week from our Soho office: Tuesday to Thursday -- with Mondays and Fridays as work from home days, subject to client needs and key meetings. As the Office Assistant, your presence is essential to keeping things running smoothly. You will occasionally be required to come in on Mondays and Fridays to support office operations Working hours: 9am - 5.30pm

Package

Salary tailored to the individual and dependent on experience but competitive with the market 25 days' annual leave Private healthcare via Vitality (which includes free cinema tickets, Cafe Nero vouchers, Champneys visits etc) Pension Subsidised gym through Vitality membership

Skills & Experience

Previous experience in a similar Office or Studio Manager role advantageous Highly organised with strong attention to detail and the ability to multitask Confident communicator with excellent interpersonal skills Comfortable using G Suite, Slack, Zoom, and basic project management tools A proactive problem-solver who can anticipate and respond to the needs of the team Able to work on own initiative Hungry to learn & develop skills Keen eye for design & aesthetics
Job Type: Full-time

Pay: 26,642.00-29,541.00 per year

Benefits:

Company pension Private medical insurance Work from home
Schedule:

Monday to Friday
Language:

English (required)
Work Location: In person