Job Description

Are you a highly organised multitasker with a passion for creating smooth, welcoming environments and supporting operational success? If so, this could be your next career move!

We're excited to be opening our new site in Exeter and are looking for an enthusiastic Office Coordinator to join our team. This is a unique opportunity to help shape the office from the ground up, combining front-of-house hospitality with hands-on business and operational support.

With a proud history spanning over 90 years, bott is a European market leader in workplace and commercial vehicle conversions. Our commitment to quality, innovation, and teamwork drives everything we do--and we're looking for someone who shares that spirit.

What you'll be doing:

Reception & Front-of-House

Act as the first point of contact for all incoming telephone calls to the Exeter site, directing queries appropriately. Welcome and assist all visitors, ensuring a professional and friendly experience. Manage meeting room bookings, including setup and coordination of hospitality (refreshments, lunches, etc.). Maintain a tidy and welcoming reception area.

Operational & Delivery Support

Schedule and coordinate external subcontractors working on site, ensuring compliance with conversion processes. Update internal systems (Smartsheet, SAP) to reflect completed subcontractor work. Arrange third-party delivery movements when required. Monitor vehicle collections and ensure timely updates to relevant systems. Print and prepare delivery notes using SAP. Assemble fuel card packs and manual documentation for outgoing deliveries. Ensure accurate and timely updates to Smartsheet when vehicles leave the site.

What we're looking for:

Experience in a reception, administrative, or operations support role. Strong organisational and multitasking skills. Confident communicator with excellent interpersonal skills. Comfortable using Microsoft Office; experience with SAP or Smartsheet is a bonus (training provided). Self-starter with the ability to manage multiple priorities in a dynamic environment. Valid UK driving licence as training.

Why join us?

Be part of something new and exciting from the ground up. Work in a supportive, inclusive environment where your input matters. Opportunities for personal development and growth.

Working Hours and Benefits:

37 hours over 4.5 days (Monday - Friday) Competitive salary Profit share scheme 34 days holiday (inclusive of bank holidays) + Increasing with long service Training and development opportunities Life assurance cover Company uniform Home and Tech scheme Cycle to work scheme GP 24/7 access + employee assistance programme Employee assistance program Social committee and planned team events Free onsite parking
We're committed to equal opportunities and value diversity in our workforce. We welcome applications from all backgrounds and experiences.

Job Types: Full-time, Permanent

Pay: 27,000.00-29,000.00 per year

Additional pay:

Quarterly bonus
Benefits:

Bereavement leave Company events Cycle to work scheme Free parking Health & wellbeing programme Life insurance On-site parking Referral programme
Schedule:

Day shift Monday to Friday
Ability to commute/relocate:

Exeter EX1 3QD: reliably commute or plan to relocate before starting work (required)
Experience:

Administration: 2 years (required)
Licence/Certification:

Driving Licence (required)
Work authorisation:

United Kingdom (required)
Work Location: In person

Reference ID: Office Coordinator - Exeter