Job Description

Every great story has a new beginning, and yours starts here.

Welcome to Warner Bros. Discovery\xe2\x80\xa6 the stuff dreams are made of.

Who We Are\xe2\x80\xa6

When we say, \xe2\x80\x9cthe stuff dreams are made of,\xe2\x80\x9d we\xe2\x80\x99re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD\xe2\x80\x99s vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what\xe2\x80\x99s next\xe2\x80\xa6

From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.

We\xe2\x80\x99re looking for a Office Coordinator, to help us continue running our studio which was recently awarded an \xe2\x80\x98Outstanding Company to Work for\xe2\x80\x99 accreditation in Best Companies\xe2\x84\xa2 annual report \xe2\x80\x93 ranking #13 in the entire UK Technology Sector Companies list.

This role will suit an individual who can comfortably juggle multiple tasks \xe2\x80\x93 communicating progress and challenges proactively \xe2\x80\x93 and bring a professional, yet personal, approach under pressure.

Working in a small team, this role will be required to both plan and carefully consider tasks \xe2\x80\x93 but also adapt quickly, and show great flexibility, in the face of changing circumstances.

Based onsite in our Kentish Town studio, this role will likely have a varied pattern of hours (to either facilitate opening, or closing the studio) week by week.

Responsibilities:

Ensure studio environment is comfortable and accommodating, keeping facilities well stocked and monitoring studio air conditioning/central heating

Diligently capture and record business invoices and expenses, for submission to Finance Team \xe2\x80\x93 ensuring expenditure is authorised in line with company policy

Complete and coordinate security checks alongside premises security, including office lock up/opening \xe2\x80\x93 and reporting incidents to management

Support and coordinate fire evacuation drills, and routine Health & Safety Checks, and maintain a roster of available First Aiders and Fire Marshalls for emergencies

Liaise with external contractors for cleaning, maintenance and emergency works, ensuring all checks are undertaken \xe2\x80\x93 and any disruption to office functions is announced and mitigated where possible

Set up and arrange regular Studio events, such as monthly full-studio catering and company social events to celebrate employees

Facilitate new starter inductions, organising desk allocation and studio access for new employees

Host and greet visitors to the studio, helping to coordinate travel and scheduling arrangements for business visitors and industry talent \xe2\x80\x93 including arranging and filing Project Non-Disclosure Agreements where necessary.

Requirements:

Experience in office/facilities management, preferably from the Media or Entertainment industries

Excellent communication skills \xe2\x80\x93 with a proven ability to build relationships quickly, negotiate and influence with stakeholders at all levels of an organisation

Experience processing and coordinating business expenses, business travel arrangements, and commercial agreements with suppliers/contractors

Fully comfortable with Email, Microsoft Office package, and communication tools like Slack

Bonus Points:

Training or accreditation in First Aid, Fire Safety or related Health & Safety categories

Experience planning and delivering corporate events \xe2\x80\x93 for groups of over 250 people

Experience in office management in a multi-cultural environment, with a diverse range of individual requirements and accommodations

Experience working with high-profile talent in the media & entertainment industry

Experience using Concur for Travel & Expenses

Passion for the Games Industry

If you do not meet all the requirements, but after reading through the description you feel excited about the position, and believe you\xe2\x80\x99d still be a great fit for the role we\xe2\x80\x99d still love to hear from you!

How We Get Things Done\xe2\x80\xa6

This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.

The Legal Bits\xe2\x80\xa6

Warner Bros. Discovery embraces the opportunity to build a workforce that reflects the diversity of our society and the world around us. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, regardless of sex, gender identity, ethnicity, age, sexual orientation, religion or belief, marital status, pregnancy, parenthood, disability or any other category protected by law.

If you\xe2\x80\x99re a qualified candidate with a disability and you need a reasonable accommodation in order to apply for this position, please contact us at recruitadmin@wbd.com.

WarnerMedia