Job Description

About Us:

The Smallpeice Trust is an energetic and independent educational charity

dedicated to addressing the shortage of engineers in the UK. We engage and inspire young people aged 9-18 to choose pathways leading to a career in engineering. Our vision is to get young people excited about STEM subjects, no matter their background, through fun, sustainable and educational activities delivered by inspiring experts and partnerships. We want to inspire the young people of today to become the changemakers of tomorrow.

Join our tight-knit, supportive team, and together, we will shape the future of STEM education for generations to come.

Role Purpose:

We are in search of an Office & HR Administrator reporting to the Business Manager, this role will provide essential administrative support in relation to the ongoing daily management of Holly House and its staff and volunteers.

About you:

Are you driven, methodical, and hungry to not just meet but surpass targets? If so, we want you on our team. We need someone with a knack for achieving results.

Key Tasks and Responsibilities

HR and Safeguarding

Take responsibility for promoting and safeguarding the welfare of children and young people through: Maintaining the filing for the Trusts Safeguarding documentation Following Safer Recruitment procedures, including processing reference and disclosure checks for all posts at the Trust Maintain the filing for personnel records for all staff, supervisors, mentors and any other third parties, ensuring all records are complete and up to date. Administer the effective onboarding for new staff and trustees through induction. To support our Investors in People commitments through collating training needs, providing data on Learning &Development activities undertaken and helping to organise training activities.
oProvide administrative assistance with health schemes and other employee schemes.

Monitor and maintain up to date records on the HR system. Support where necessary the writing and printing of general letters. Maintaining confidential information at all times to ensure discretion when dealing with personnel issues. Issue paperwork relating to the annual Appraisal Process and monitor progress against agreed dates.

Health and Safety

Become a qualified First Aider at Work and be prepared to administer first aid in the office.

Become a Fire Marshal for the office.

Management of The Smallpeice Trust Properties

Support the day-to-day running and maintenance of Holly House:

Ensure the office equipment, security and fire installations are regularly maintained and serviced.

Ensure we have sufficient general stock for Holly House e.g., stationary, office equipment, refreshments, and other office supplies as relevant

Provide reception support, including answering the door, dealing with postage, couriers and switchboard cover if required

Support in the maintenance of the Smallpeice House, a grade II listed building.

General

Maintain accurate records in relation to supplier information and associated contracts.

Ad-hoc projects to support the development and the growth of the organisation.

This job description is not to be regarded as exclusive or exhaustive and you may be required to undertake various duties as may reasonably be requested of you by the Business Manager or Director of Internal Operations.

Key Deliverables & Results

Support safeguarding across the Trust, particularly around safer recruitment and file management

Provide HR administration for the Trust

Administer the requirements of the estate of the Smallpeice Trust.

Key Relationships

Senior Leadership Team

Leadership Team

Central services Team

Safeguarding responsibilities

Take responsibility for promoting and safeguarding the welfare of children and young people. This includes working in environments where children and young people may be present. Be aware of and ensure strict compliance with the Trust's Safeguarding policies and procedures and Code of Conduct. Report any safeguarding concerns, no matter how small. Undertake all safeguarding training as directed.

Data security responsibilities

Maintain confidentiality of data and information that is sensitive to the Company, in line with Company policy and the Data Protection Act. Be aware of responsibilities under the requirement of the Data Protection Act 2018 and ensure strict compliance with the Trusts Data Protection policies and procedures. Minimise the risk of data security breaches by ensuring all Trust confidential data is handled and processed securely. Report all data breaches immediately so that swift containment action is taken. Undertake all data protection training as directed.

Health and Safety Responsibilities:

Be aware of and ensure strict compliance with the Trust's Health and Safety policies and procedures. Take a proactive approach to managing their own and others Health & Safety. Take reasonable care of own and others personal health and safety when carrying out the Trust's activities. Report any potential health and safety risks or hazards to line managers. Undertake all health and safety training as directed.

Standard Requirement of all positions

All employees are required to:

Be flexible in their duties/responsibilities and perform other duties which reasonably correspond to the general character of their job and their level of responsibility.

Adhere to all Company's policies.

All employees must be willing to live The Smallpeice Trust Values and Behaviours:

Excellence -

Strive to be the best in all we do and how we deliver it

Collaborative -

Supportive of each other and our partners, and work together to achieve the best outcome

Inclusive -

Welcome diversity and create safe spaces where everyone can be themselves

Inspirational -

Motivating and encouraging, finding fun in failure and perfection in imperfection

Innovative -

Advocate for change by seeking new and different ways of working

Diversity Equality and Inclusivity Commitment

We want to seize every opportunity to build a truly diverse and inclusive workplace, making sure we best reflect the diversity of the communities we engage with. We work hard to ensure that we are making exciting opportunities available to all, and everyone feels valued, heard and respected so that they can reach their full potential.

If you feel you don't meet every requirement, please apply anyway. We are committed to supporting your growth.

Should you need any adjustments to the recruitment process, at either application or interview stage, please contact us.

How to Apply:

If you are excited about the opportunity to make a meaningful impact, please submit your CV and a cover letter outlining your relevant experience and why you are interested in joining us. Applications should be sent to HR@smallpeicetrust.org.uk. If you would like an informal discussion or more information before applying, then please let us know at the same email address.

Deadline for Applications:

11:59am Friday 16 January 2026

, successful candidates will be notified by end of day 25 April with interviews taking place on Thursday 1 May.

As a children's charity whose work and practice are underpinned by safeguarding principles to protect children and young people and enhance their welfare, we always work in accordance with legislation, statutory guidance, and best safeguarding practices. This role will be subject to safer recruitment checks including an Enhanced Disclosure Check.

Please note that you must be eligible to work in the UK to apply. No agencies please.

Job Type: Full-time

Pay: 24,000.00 per year

Benefits:

Company pension Cycle to work scheme On-site parking Private medical insurance Sick pay
Application question(s):

Do you have full Right to Work in the UK?
Work Location: In person