Job Description

Job Title

Office Manager / Administrator

Reports To

Director

Location

Boldon Business Park, Tyne and Wear, NE35 9PE

Company

Armstrong Rhead Limited was formed in August 1993 as a private partnership by Malcolm Armstrong and Michael Rhead.

The practice is a highly experienced mechanical and electrical building services design, low carbon and project management consultancy.

We are a highly professional team of engineers and technicians where we pride ourselves in our quality of service and innovative sustainable designs.

Our long term success is due to the amount of repeat business we obtain with our valued and well respected Clients.

Overview

We are currently expanding our team and have an exciting opportunity for an enthusiastic individual to join our growing company as our office manager / administrator responsible for the management of our Boldon office whilst supporting our Stockton office remotely.

The office manager will be responsible for ensuring the smooth operation of the (non-secretarial) administrative function within the practice.

This role will involve a wide range of tasks to support the efficient and overall productivity of the workplace.

Key to this position is a blend of leadership, organisational skills and technical proficiency to effectively manage administrative tasks and support the company's overall growth strategy. It would include a hands-on approach with the administrative function and tasks.

You would be a highly efficient individual bringing fresh ideas to the practice ensuring our busy office's run smoothly whilst supporting the directors with their business development aspirations.

Your role would evolve with increasing responsibility as we head through a transition period with our expansion plans. As a key member of these strategic growth plans you would be the backbone of the office ensuring all administration duties are completed in an efficient and timely manner.

The ideal candidate would have a good appreciation and understanding of a design office environment and be comfortable dealing with multiple tasks concurrently whilst being computer literate using Microsoft word, excel, power point and general IT software

Main Duties

This job description is intended to broadly indicate the duties to be carried out by the appointee relevant to the above position. These generally being as follows:

Administrative support to directors dealing with confidential and sensitive information

Manage and maintain our ISO 9001 quality management system and procedures supporting our QA manager

Preparation of technical reports, specifications, plant schedules, drawing transmittals, company brochures, project profiles for website etc...

Compiling quarterly VAT returns for our external accountant for all incoming / outgoing invoice and liaison with company accountants

Answering telephone calls, re-routing calls, retrieving messages, dealing with clients and greeting visitors.

Managing, maintaining and running office health and safety system.

Managing and ordering of stationery / IT equipment / consumables and payment of invoices in conjunction with responsible director.

Any other relevant duties that management deem appropriate.

Skills

Strong organisational and time management

Ability to manage and prioritise time working to various schedules and deadlines

Excellent communicator and listener

Strong written and technical capability with high level of accuracy and attention to detail

Excellent IT skills including word, excel, power point outlook

Note for recruitment agencies:

We prefer to hire directly and we do not accept speculative CV's from agencies.

If speculative CV's are sent, no fee will be applicable - please direct all quires to the responsible director.

Job Type: Full-time

Pay: 25,000.00-40,000.00 per year

Benefits:

Company pension Free parking On-site parking Private medical insurance
Schedule:

Monday to Friday
Experience:

design office: 3 years (required)
Work authorisation:

United Kingdom (required)
Work Location: In person

Reference ID: Office Manager / Administrator
Expected start date: 04/08/2025