Job Description

This is a fantastic opportunity for a highly organised and efficient Office Manager to join our Bristol based team, on a 12 month fixed term contract, to provide support to the Office Head and to oversee the smooth operation and day-to-day running of the office. The ideal candidate will coordinate administrative and secretarial support for all teams, ensuring a high level of efficiency and customer service to clients and staff. This role involves monitoring regulatory and compliance developments, managing health and safety training, and representing the office in various forums.

The post holder will join a friendly team working across a range of levels and support functions. Our Bristol office has over 50 professionals across our main divisions which means there are lots of exciting events going on with various office socials, health & wellbeing and fundraising activities to get involved in.

We offer a highly competitive salary package which includes a fantastic benefits package including a variety of flexible benefits allowing you to choose those that suit your personal circumstances including purchasing additional leave, health cash plans, cycle to work scheme and so on!

Main tasks:

Oversee the smooth operation and day to day running of the office, including coordination of the provision of administration and secretarial support to all the teams. Provide full administrative support to the Commercial and Industrial teams, including invoicing, dealing with property enquiries, drafting and listing property particulars, fee forecasting, AML checks and providing well-presented and accurate reports and client correspondence. Provide a high level of efficiency and customer service to all clients and CJ staff who visit or contact the office. Monitor and advise on all regulatory and compliance developments relevant to and impacting on the office. Co-ordinate administration of petty cash. Co-ordinate administration of all office invoices. Responsible for the operation of reception. Maintain the condition of the office to include enforcement of a clean desk policy, arranging for repairs as necessary and manage cleaning and contract staff. General office duties such as filing, photocopying, printing etc.

What will it take to be successful?

To be successful in this role, you will have previous experience working within a similar role. You will have a professional manner and excellent customer service skills at all times, be a strong administrator and have good organisational skills. The chosen Office Manager will have the ability to take the initiative in a confident and personable manner, be a strong team player with good interpersonal skills. You will be numerate with excellent written and verbal communication along with fine attention to detail.

Hours
Full time
Contract type
Fixed Term Contract
Location
Bristol

Why choose us?

We offer a highly competitive rewards package including group pension, flexible benefits, referral schemes and generous annual leave.

As an equal opportunity employer, we are dedicated to driving diversity and inclusion in the workplace. Learning and development is important to us; we encourage everyone to continue developing to optimise their performance and fulfil their potential. We have an agile flexible working policy; many of our team work flexibly, we would be happy to talk to you about how this could work for you. We enjoy what we do, and we do it well, which is why 80% of our business comes from repeat clients.

About us:

Since 1855, Carter Jonas has grown to be one of the largest and most respected property consultancies in the UK with a network of 34 offices across England and Wales, employing more than 1,000 partners and employees.

Our tailored service and Simply Better Advice have enabled us to forge lasting, intelligent and trusting partnerships with our clients. These long-standing relationships are our most important and most closely protected asset. From private landowners to local authorities, pension funds to farmers - our universe of client experience is among the most varied in UK property.

We employ the very best people. We are a place where people want to work, and our culture is both collaborative and business minded. We have experts in every field who deliver long term advice that enhances our clients' future prosperity.

Ahead of the curve, we are pioneering in the use of technology within the property industry, making Carter Jonas a hugely exciting place to work.

Our values:

Approachable - We treat every relationship with respect, integrity, and warmth Effective - We do what we say we will, we do it well and we are accountable Ambitious - We are ambitious for our clients and for our firm


We look to recruit individuals who represent our core values, but who can also demonstrate the six Carter Jonas competencies that are the foundation of our career pathways. These competencies will aide their personal development in the business, and comprise of:

Communication - Ensures effective, clear, and relevant communications in support of business objectives People - Demonstrates leadership in conduct and effectively manages and develops people to optimise performance through others Business Development & Client Care - Ensures effective communication to facilitate excellent client care and collaboration and pursuing opportunities for increased business and profit mindful of the Firm's heritage and values Use of Technology - Modern, Agile, Digital Employee Teamwork - Recognises the importance of working with others, to collaborate and co-operate to achieve business * Personal Effectiveness & Productivity- Engage, promote, and adhere to compliance requirements including all internal processes and procedures which manage risk and enhance productivity.