Job Description

Summary

9Barista, maker of innovative coffee machines, is looking for a detail-oriented part-time office manager to handle routine book-keeping admin and manage internal projects. Reporting to the managing director, the role involves close collaboration with the team and external accountants. Experience with Xero or similar bookkeeping software is required.

Requirements

A highly organised, detailed focused and dependable personality. Strong analytical and numerical skills. Excellent team working skills, and ability to form strong interpersonal relationships with colleagues. Experience with bookkeeping and accounting principles. Are highly self motivated and focussed. Relevant higher-level education (e.g. Accounts Technician qualification).
We'll offer them:

A high responsibility job, with deep insight into how the company operates. 2 to 3 days work per week, with highly flexible working hours and option to work from home when they wish (they should be able to come to the office occasionally) 34,100.00-38,600.00 per year pro rata Like-minded colleagues and a friendly, enthusiastic and focussed company culture Excellent coffee. 33 days annual leave, inclusive of national holidays, pro rata.

Background

9Barista is a young company based in Cambridge, UK, that has developed a unique espresso machine with no moving parts or electronics--making it exceptionally robust and long-lasting. Since shipping our first unit in December 2019, we've scaled rapidly and now produce and ship machines weekly from our central Cambridge facility to customers worldwide.

Designed primarily for home use, our machines are sold directly to end users, most of whom are international. We maintain strong customer relationships by providing all support and maintenance in-house.

The Team

We're a young company, with an energetic and highly driven team. We have a broad range of skill sets in engineering, digital integration, manufacturing technology, brand development, graphic design, entrepreneurialism and business development. We have seven team members working full time, with a number of remote contributors/advisors and a broad network of investors and dedicated customers.

Job responsibilities

Primary responsibilities (requires approximately 2 days per week);

Keeping the company's book keeping records up to date using the Xero book keeping software, on a weekly basis. Monitoring and improving automations within Xero. Liaising with our external firm of chartered accountants to help them prepare; quarterly VAT returns, annual accounts, R&D tax credit returns, Patent Box submissions. Liaising with the managing director to produce monthly management accounts and corresponding month end bookkeeping/accounting activities. Performing variance analysis on monthly management accounts. Manage purchasing of office supplies. Managing the company's insurance policies and making adjustments and reviewing renewals when necessary.
Secondary responsibilities;

Various other aspects of growing and developing a global product development and manufacturing business that may suit your skill set from time to time.

Contract Type

Part-time employment, between 2 and 3 days a week, with a 2 month probationary period. Location: Remote working or in the office as preferred. Must be able to come to the office approximately one day a month if required.

Other Benefits

Casual dress Company pension Employee discount Highly flexible working arrangements On-site parking Sick pay Work from home

Applications

Please enter your applications with;

Covering note. Your CV with any relevant qualifications and experience.
Applications will be accepted up until the

4th August 2025

, and should be sent to will@9barista.com

Job Types: Part-time, Permanent

Pay: 16.39-18.56 per hour

Expected hours: 17 - 25.5 per week

Work Location: Hybrid remote in Cambridge CB1 7EB

Application deadline: 04/08/2025
Expected start date: 01/09/2025