RESPONSIBILITIES Maintain office efficiency by maintaining appearance of common areas, ensuring the office is clean and tidy, handling correspondence including telephone calls, emails, and post, and managing filing systems. Coordinate logistics for meetings, including scheduling, booking venues and arranging virtual meeting invitations where required. Monitor multiple inboxes and respond to enquiries and requests for information in a timely and professional manner in line with company policies and statutory regulations. Conduct regular fire and health and safety checks, as required and ensure the office is compliant with all standards.
Oversee the day-to-day activities of the office as the main point of contact. Providing administrative support where needed. Oversee and maintain an asset log of all equipment. Ordering stock efficiently to meet operational needs while managing inventory levels and adhering to budget constraints to minimise costs.
Identify and fulfil office supply needs, maintain, and manage suppliers/contractors and ensure contact databases are kept up to date. Manage all aspects of the offices space/infrastructure planning - moves, adds, and changes to workstations, and provide answers, resources, and solutions as requested. Oversee the guest experience and ensure a personal, friendly experience for anyone coming into the office, and maintain complete accessibility in both availability and warmth of character. Establish effective relationships and communication with external contractors, arranging and organising required maintenance and service inspections.
Contribute to business continuity planning and supporting incident response. Undertake specific project work when required. Support with general administration and other ad hoc duties as required. This is not an exhaustive list and other duties may be required, these will be advised by your line manager.
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