Job Description

Part Time Office Manager - 3-4 days per week

About us: Blackcircles.com is the leading online tyre retailer in the UK and one of the nation's most successful e-commerce businesses. Founded in 2001, the business has disrupted the UK automotive sector through its simplified click-and-fit tyre service, offering customers excellent service and affordable prices from all leading tyre manufacturers. In 2015, Blackcircles.com was acquired by Michelin, and has since tripled its turnover in a growingly competitive market.

Job description

: We are looking for a highly collaborative, capable and proactive Office Manager to be responsible for and be the main point of contact ensuring the smooth day-to-day running of our Edinburgh office.

As a small company we need someone who can handle a wide range of tasks, can work independently, is a fast learner and willing to take on additional responsibilities as required as the role evolves.

The is a part time office based role within our Edinburgh Office, reporting to the HR Manager. We are flexible on the days/hours worked and may consider a full time role depending on the candidate.

Duties will include:

Co-ordinate Health, Safety & Security requirements within the office - PAT testing, fire risk assessments, maintenance of equipment and regular tests. Ensuring the training of internal First Aiders & Fire Wardens is kept up to date Monitoring the VinciWorks risk assessments and dealing with concerns, including the ordering of equipment to support staff in the office and working from home Working with Michelin colleagues on Health and Safety procedures and audits Help support the sustainability of our office Managing the Travelperk travel booking system for the business & providing support with booking travel Managing the various admin related apps the company has in place (Parkalot, Sign-In, VinciWorks) Maintain training schedule and compliance report Liaising with the Tanfield building management and security on a regular basis Attending tenant meetings with other Tanfield residents The ordering of office supplies, gift vouchers, stationary and weekly food shop for the colleague canteen. Arranging Townhall meetings & helping with the IT set up of these meetings The planning and execution of company events - Summer/Christmas Party, Easter/Halloween celebrations and charity/volunteer/D&I events Supporting the HR Department with various colleague initiatives eg photo wall, org chart updates, recognition pins and creating content on Canva for internal TV slides Managing the Gifts Register for the business Support meeting requirements including catering orders Booking external meeting rooms, catering, restaurants and tickets for events Dealing with any internal and outgoing mail, including couriers Ensuring that areas are kept clean and tidy & safe Creating purchase orders for purchases. There will be various ad hoc tasks required by the Exec team

Essential requirements:

2-3 years experience in a similar role Excellent IT skills with good knowledge of Word, Excel and Powerpoint Great attention to detail Able to take the initiative and be proactive Fast learner Strong communication skills Discretion when dealing with confidential information Strong team player with "can-do" attitude Ability to multitask and prioritise workload Permit to work in the UK

What we will offer in return:

Holiday entitlement of 31 days, including public holidays and birthday (pro-rata for part time) Pension - employer contributions of 5% Life Assurance of 5 x basic salary Education Annuity Private Health Insurance (after one year of service) 1 set of free tyres per year (after completion of probation period) Colleague bonus scheme of up to 12% of base salary (dependent on hitting PBIT targets) Michelin Group bonus scheme of up to 3% of base salary (based on hitting Group KPI's) Perkbox membership Cycle to work scheme Access to counselling service & mental health support
Salary: Competitive, depending on experience

Closing date: Friday 19th September 2025

Please specify your preferred shift working pattern in your application.

Job Types: Part-time, Permanent

Benefits:

Company pension Cycle to work scheme Life insurance On-site parking Private medical insurance Referral programme
Ability to commute/relocate:

Edinburgh EH3 5DA: reliably commute or plan to relocate before starting work (required)
Work Location: In person