Job Description

Role & Requirements

We're looking for a dedicated and proactive part-time Office Manager to support and manage our small office in Edinburgh city centre.

You will manage and coordinate day-to-day administrative operations for a small company of currently 14 employees as well as handle and maintain organised digital and physical filing systems. We are in the office three days a week (Mondays, Tuesdays and Thursdays) and provide snacks and drinks for the team that will need to be purchased and distributed.

You will liaise with building management regarding facility-related issues and be available when maintenance access is needed to the office. As part of your tasks, you will ensure the office space remains well organised and professionally maintained, creating a welcoming and appealing environment.

We would like you to manage small office budgets and track administrative expenses and handle miscellaneous administrative tasks as they arise.

We're looking for someone with previous office management experience who is approachable and works well with others, creating a positive and collaborative work environment. We are looking for someone with strong organisational skills, high attention to detail and great interpersonal abilities. You should be able to demonstrate the capacity to manage simultaneous tasks while maintaining a friendly and supportive demeanour.

This is a part time position for Monday, Tuesday and Thursday mornings for 12 hours per week.

This position is open again as the person who we hired earlier this year needed to move on due to personal circumstances.

Work & Benefits

This is a part time role at 12 hours per week on Monday, Tuesday and Thursday mornings We trust people to work to a schedule that best suits them as long as there is appropriate overlap with the rest of the team Pro-rata 34 holidays per year (including 9 public holidays, which can be taken at any time) NEST pension scheme with 5% company contributions A future opportunity to share in the success of the company Individual annual budget for professional development or training courses A visit to the head office in Munich Cycle to Work scheme Secure bike storage and on site showers Fruit and snacks plus a stocked fridge for social drinks
The team has a diverse mix of skills with backgrounds in literature, philosophy, medicine, maths, physics and computer science. As life-long learners we have a broad range of interests beyond our own specialisms.

We aim to foster a stimulating environment with an inclusive culture. Our office space is important to us and should allow us to be productive and effective when we're together. We would love for you to be the driving force to make this happen.

Interview Process

We start with a 45 minute introduction call to learn more about your experience, interests and topics that get you excited and share details about our company and office.

For the next part, we'd like you to come to our office as it is a chance for you to see our fantastic space, learn more about the company and meet the team! This part will be 60 minutes long.

After this, we will be in a position to make a hiring decision.

We believe the interview process should be a positive experience regardless of the outcome.

About KPV LAB

Formed in late 2017, KPV LAB Edinburgh is part of the international KPV Group, which has its headquarters in Munich, Germany.

The Edinburgh team (currently 14 people) is a software studio building next-generation platforms and experiences to explore and visualise knowledge and information.

Our two products have a particular focus on managing data in time & space and encompass the fields of history, literature, science, music and business intelligence.

Our drive is to create new ways to explore and interact with knowledge that reveal meaningful insights and experiences.

We are in the privileged position of having full control over the implementation, direction and timing of our projects thanks to solid long-term backing.

This is a unique opportunity to work on a very novel and innovative project within a company that wants to do it right, without unnecessary compromise!

Job Types: Part-time, Permanent

Pay: 11,000.00 per year

Expected hours: 12 per week

Benefits:

Company pension Cycle to work scheme Referral programme
Ability to commute/relocate:

Edinburgh EH2 2BD: reliably commute or plan to relocate before starting work (required)
Application question(s):

Please write a short paragraph about a project or thing (at work or at home) that you're passionate about. What is it and why is it the best thing for you?
Experience:

office management: 3 years (required) working in a small company: 1 year (required)
Work authorisation:

United Kingdom (required)
Location:

Edinburgh EH2 2BD (required)
Work Location: In person

Application deadline: 20/10/2025
Reference ID: Office Manager