Job Description

Company Overview

Greens of Soham is part of Top Farms International which farms over 75,000 Ha across the UK and Central and Eastern Europe with a well-established track record of delivering solid business and revenue growth.

In the UK we farm more than 3,000 Ha, primarily in East Anglia but with operations also in Northumberland and the Scottish borders. Our primary focus is potatoes and beetroot, and we are the largest grower of these crops in the UK.

Summary

We are looking for an experienced Office Manager to support our farming business with company administration, facilities management, and non-financial statutory requirements. This is a varied role that involves supporting operations across all company locations, not just our main site.

The ideal candidate will take ownership of the office environment, proactively seek improvements, and drive efficiencies. You will be based at our Soham office (CB7 5UN), with remote support needed for sites throughout the UK. The role requires excellent time management, responsiveness, and flexibility; some days will be quiet, while others will be fast-paced.

Responsibilities

General day to day administration and support, that includes:

Provide day-to-day administrative support to employees, managers, and directors.

Assist the Fleet Manager with tasks such as fuel cards and insurance MID updates.

Assist employees with insurance claims administration.

Manage statutory requirements as they arise (e.g., TV licences, dispensations).

Maintain Health & Safety records, including COSHH documentation, PPE, and fire risk assessments.

Organise meetings, travel, and events, including diary management and catering arrangements.

Oversee office needs --placing orders and sourcing best prices.

Coordinate the annual crop label project (organising and printing approx. 50,000 labels).

Manage facilities requests, including repairs, breakdowns, and supplies for offices, sites, and accommodation.

Conduct worker accommodation checks and assist with queries during occupancy.

Liaise with external service providers (cleaning, building maintenance, water).

Handle phones, post, and general office queries daily including general organisation of main office.

Support with any other administrative tasks as required.

About You

A "can do" attitude is essential with eagerness to help make employee lives easier.

Proven experience as an Office Manager or in a similar administrative role.

Ability to work independently and use initiative, particularly during quieter periods.

Experience with Health & Safety administration and facilities management is desirable.

Strong problem-solving skills and ability to prioritise urgent matters effectively.

Discretion and professionalism when handling confidential information.

Advanced excel skills (e.g. pivot tables, lookups)

About Us

Our values are

Integrity and Trust

,

Passionate Engagement

,

Sustainable Success

and

Collaborative Ownership

so this means we do the right thing, even when no one is watching, we find joy in what we are doing, we balance immediate achievement with long term impact, and we take ownership of our own roles whilst working with others. Our employees enjoy working with us in an environment they feel safe and supported.

This role is required 4 or 5 days per week, with Mondays mandatory. Office hours are 8:30am to 5pm. 23 days holiday per year plus all bank holidays. Health insurance provided after 3 months, employer salary sacrifice pension (contributions matched up to 5%) and life assurance of 4 times salary is provided.

The main site and office are at a remote location and the ability to travel independently to other sites when needed is essential.

Training will be provided along with technical qualifications such as COSHH, Fire Warden, First Aid and Manual Handling.

Job Type: Full-time

Pay: From 30,000.00 per year

Benefits:

Canteen Company events Company pension Health & wellbeing programme Life insurance On-site parking Private dental insurance Private medical insurance
Work Location: In person