Job Description

Office Manager

About Keynvor Morlift Ltd.

Keynvor Morlift Ltd. is a UK-based integrated marine contractor working worldwide. We own a fleet of vessels, specialised assets, wharves, and a dedicated labour force. With expertise in merchant vessel operations, marine civil engineering (e.g., rock armour and sea defences), salvage and wreck removal, craned heavy lift, subsea cables, and offshore energy projects (including wind, tidal, and wave energy), we are experiencing rapid growth across all sectors. We pride ourselves on fostering a collaborative, innovative, and results-driven work environment.

About the Role

We are seeking a proactive and highly organised Office Manager to join our team and play a key role in supporting the day-to-day operations of our fast-paced and dynamic organisation. This pivotal role requires exceptional administrative skills, attention to detail, and a practical, hands-on approach. Your contributions will directly support the success of our projects and the efficiency of our operations.

Key Responsibilities

General Office Management

Operate and manage the front reception desk, including greeting visitors, clients, and stakeholders, and handling incoming calls professionally. Provide a warm and welcoming experience for all visitors, ensuring they are directed appropriately. Attend meetings, produce detailed and accurate meeting notes, and record key actions and outcomes. Monitor and manage office supply inventories, including stationery, PPE, and refreshments, ensuring timely restocking and optimised costs. Ensure secure and efficient management of online servers and physical file systems, maintaining compliance with GDPR and Data Retention policies. Liaise with the Cleaner to maintain an organised and clean office environment, occasionally assisting with general tidying duties, including galley areas. Coordinate general office operations to ensure efficiency and effectiveness. Maintain and develop regular stocktake and inventory schedules for company PPE, IT hardware and software, and stationery. Manage and monitor company mobile phones, internet dongles, and internet services, ensuring hardware accountability and optimal cost-performance balance. Serve as the designated point of contact for implementing and managing emergency response plans, including power outages, heating malfunctions, and fire alarms. Liaise with the outsourced IT department to ensure top-tier service and value for money.

Administrative Support

Assist the Crewing Administrator with coordinating crew travel arrangements, including booking transportation and accommodation, and ensuring clear communication of itineraries. Provide administrative support to senior managers, including calendar management, document preparation, and coordinating internal and external communications. Manage incoming and outgoing correspondence, ensuring timely responses and accurate documentation. Work closely with the Assistant to the Managing Director to take meeting notes, dictate letters, arrange travel, and review documents.

Collaborative Support

Act as a central point of contact for internal teams and external partners regarding administrative matters. Coordinate with other departments to ensure smooth office operations and seamless collaboration. Support the HSQE Manager, HR Manager, Unit Business Manager, and Group Business Manager by gathering and presenting required documents and evidence for external audits (e.g., ISO, Achilles, and Client Audits). Collaborate with the administrator to maintain a comprehensive log of the company's heavy plant equipment, ensuring insurance policies and certifications are up to date and properly organised.

What We're Looking For

Essential:

Proven experience in office management, administration, or a similar role, preferably in a fast-paced, high-pressure environment. Exceptional organisational and multitasking abilities with a keen eye for detail. Strong written and verbal communication skills, with the ability to interact confidently and professionally at all levels. Proactive and resourceful approach to problem-solving, with the ability to work independently. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office management software.

Desirable:

Experience in the marine, construction, or engineering sectors. Familiarity with managing compliance for external audits such as ISO and Achilles.

Benefits and Working Conditions

Full-time hours: Nominal 5 days in 7, with standard office hours between 8.30 am and 5.30 pm. Flexibility may be required to suit workload demands. Salary range: 28,000-30,000 (DOE). Annual holiday entitlement of 28 days, including bank holidays. Enrolment in the Company Pension Scheme. Option to join the Company's Private Medical Scheme after passing a six-month probationary period. Development and training plan: We are committed to continuing personal and professional development and will work with you to agree on a tailored training plan.
Job Type: Full-time

Pay: 28,000.00-30,000.00 per year

Benefits:

Company pension Free parking
Work Location: In person