Job Description

Overview:

We're looking for a proactive, organised and people-focused Office Manager to keep our Glasgow office running smoothly and support our Edinburgh hub when needed. If you love creating a welcoming atmosphere, staying on top of the details, and being the go-to person for colleagues and visitors, this could be the perfect fit.
Responsibilities:
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Office Management

Manage stationery, snacks and all office sundries Oversee cleaning schedules and ensure a consistently tidy workspace Arrange weekly office lunches and coordinate fruit, milk and other regular orders Process business card requests Monitor office sundries budgets Organise all Health & Safety, annual/quarterly/monthly office testing Meet and greet guests and provide office tours Prepare and distribute new starter welcome packs and access cards Keep internal documents and logs up to date, including contract notices and access card lists
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Facilities

Partner with Building Management on all office infrastructure needs, from air conditioning to fire safety Maintain kitchen facilities and ensure all equipment is in good working order Build strong relationships with suppliers and contractors, including managing routine checks (e.g., water testing) Coordinate repairs, maintenance and remedial work, ensuring best value and service
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Tech Support

Work with IT to set up equipment for new starters and manage leaver kit returns Oversee access card management via our laptop-based system Act as first point of contact for any office alarm alerts
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Communications

Serve as a friendly, reliable point of contact for colleagues, visitors and new joiners Share clear updates on lunches, maintenance, events and office actions Join weekly catch-ups with other office managers to ensure consistency across locations
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Events Coordination

Support senior leaders with planning office socials and our end-of-year celebration Assist with logistics for DEIB activities and other office initiatives

Qualifications:
Strong organisational skills and attention to detail A proactive, can-do attitude and willingness to roll up your sleeves Great communication and people skills Ability to build positive relationships with colleagues, suppliers and building management Confidence managing multiple tasks in a dynamic environment

Package

We understand the importance of life outside of work, and our benefits package reflects this;

Salary: 30,000 - 35,000 (Pro-rata for part-time) Private Healthcare Employee Wellbeing Programme to support physical and mental health 5% Company Pension matched contribution Flexible working Cycle to work scheme Dental insurance * Reward gateway to additional benefits and savings on gym memberships, holidays and more