Job Description

About Us

EKin (East Kilbride Integration Network) is a Christian charity committed to supporting asylum seekers and refugees in South Lanarkshire. We aim to empower individuals and families to rebuild their lives with dignity and security.

Job Purpose

The Office Manager will oversee the day-to-day administrative and operational functions of our charity, ensure efficient office management and provide critical support to our programs. This role requires a proactive, empathetic individual with excellent organisational skills and a commitment to our mission.

Key Responsibilities

Manage daily office operations, maintaining office supplies, equipment, and facilities.

Oversee administrative processes, such as record-keeping, filing systems, data management, ensuring compliance with GDPR and other relevant regulations.

Coordinate schedules, meetings, and appointments.

Handle incoming inquiries (phone, email, and in-person) directing individuals to appropriate services or staff.

Assist with basic financial tasks, including processing invoices.

Support grant applications.

Program Support

Manage asylum seeker referrals to our services.

Coordinate logistics for workshops, training sessions, and activities.

Maintain accurate records of service users' engagement, ensuring confidentiality.

Support the recruitment, and scheduling of volunteers.

Line Management

Provide direct line management to staff and office volunteers.

Support staff development through training and mentoring.

Delegate tasks effectively and ensure workloads are managed fairly.

Client Support

Maintain accurate records of client interactions and ensure confidentiality.

External Partnerships

Attend meetings with partner organisations, funders, and stakeholders as required.

Represent the charity professionally, sharing updates for effective collaboration.

Build and maintain positive working relationships with external partners.

How to Apply

To apply, please submit your CV and a cover letter (maximum one side of A4 paper) outlining how your skills and experience meet the requirements of the role to ekintegration@outlook.com. Please include "Office Manager Application" in the subject line. Applications close at 5pm on 18/01/26. This is a National Lottery funded post.

Job Types: Part-time, Fixed term contract
Contract length: 12 months

Pay: 15,000.00-17,000.00 per year

Expected hours: 21 per week

Work Location: In person