Job Description

This role is for 20 - 25 hours per week, 18k - 25k dependant upon hours and experience.

Summary

Responsible for the efficient running of the office by managing supplies, facilities, schedules and correspondence. This role involves managing the office operations and facilities, whilst providing administrative support across finance, human resources, marketing and directors.

Role Responsibilities

Manage office operations and facilities

Office: Ensure that the day-to-day operations in the office run smoothly and efficiently

Facilities: Manage office equipment, deal with maintenance issues and liaise with vendors for cleaning and IT equipment and services

Supplies: Maintain office supply inventory and procure supplies cost effectively

Communications: Oversee the procurement of phones and network connections

Fleet: Ensure that vehicles are managed throughout the lease period in accordance with the agreement

Provide administrative support

Scheduling: Co-ordinate internal and external meetings, appointments and travel arrangement

Correspondence: Handle incoming and outgoing mail (post or electronic)

Filing: Develop and maintain efficient digital and paper filing systems

MD support: Support the MD with administrative tasks, including with customer agreements (e.g. Registered Contractor Agreements) and warranties

Social media: Monitor and administer the key social media accounts (e.g. Linkedin)

Finance: Support the finance function, including invoicing, credit control and other administrative duties

Human Resources

Recruitment: Support the relevant head of department to establish and implement the most effective recruitment strategy for any new role or replacement, including defining the role, advertising the opportunity and selecting the most suitable candidate

Onboarding: Lead the development and implementation of new employee onboarding, including ensuring suitable equipment and a detailed induction programme

Policies: Manage the administration of policies, helping to keep them in line with changing regulatory and company requirements

Records: Maintain confidential records of employees' HR files and notes

Desirable Status & Experience of role holder

Keen interest in and understanding of office management.

Experience of working in an office environment, managing multiple tasks at any given time.

Proven record of dealing with information confidentially and sensitively.

Strong communicator with a high degree of organisation.

Ability to work collaboratively at all levels and influence cross-functional teams.

LOCATION

This is an office-based role, primarily conducted at our UK HQ in Havant.

BENEFITS

Free onsite parking Free fruit bowl Employee Discount Scheme Employee Assisted Programme Birthday off (if it falls on a work day) 20 days annual leave, plus bank holidays and Christmas shutdown (rising by 1 day for every full year, up to a maximum of 25 days after 5 years)
Job Types: Part-time, Permanent

Pay: 18,000.00-25,000.00 per year

Expected hours: 20 - 25 per week

Work Location: In person