Job Description

AMBITIOUS by name & nature, we're a fast-paced award-winning PR agency looking for an exceptional individual to join the heart of our team & be the champion of our day-to-day agency operations. Note this role is fully office-based in Clifton, Bristol.

This role is all about making things run beautifully behind the scenes as you'll touch almost every part of the business. If you're a multitasking master who thrives on organisation & problem solving, this role is for you!

Office Manager / Junior Office Manager

by title, this is much more than an office support role - it's about taking ownership for flow of our workspace, supporting team colleagues & day to day agency operations. You'll be the vital force keeping things running smoothly, ensuring every detail is handled - from opening the doors in the morning, to managing meetings, coordinating team logistics, helping with research & new business deck design, feeding into our HubSpot data to making sure we've always got great coffee & a welcoming atmosphere for our valued client guests.

To be successful in this role, you must enjoy getting stuck in. You'll also be a team player & be able to prioritise tasks along with possessing great written communication & interpersonal skills.

Role in more detail: What You'll Own:

Our Workspace Environment

Keep our space sparkling - from opening up to tidy environment to keeping a stocked kitchen Organise weekly team breakfast, lunch & other catering requirements Be our go-to for supplies, recycling, waste, fridge patrol & liaising with cleaners Oversee meeting rooms: prep, refreshments, welcoming guests & clean-up

Reception & Hospitality Duties

Be the friendly voice on the phone & a welcoming face at the door Host client meetings with care & quality - think great coffee, thoughtful setup, no detail missed

HR Coordination & Culture Support

Track & manage team holidays, sick days, WFH days Coordinate onboarding, health & safety briefings & keep HR docs updated Support with policy rollouts & answering team Qs Plan team socials, birthdays & milestones

Finance Admin (Alongside Our Finance Manager)

Help process expenses, reconcile cards & track team purchases Manage breakfast/lunch budgets & oversee supply spending Keep tabs on insurance renewals & paperwork

Team Support

Book team travel & hotels, support supplier relationships Provide basic PA support to the Directors - travel, expenses, paperwork Help with presentation / slides - experience of using PowerPoint would be welcome

CRM & Data Management: HubSpot Hero

Keep our client data clean, accurate & up to date Manage imports/exports, segment lists &ensure accountability Be the HubSpot go-to - develop your understanding of the platform

Tech & IT Coordination

Help with everyday IT queries & office kit logistics Log issues with our IT partner, manage equipment & software Own meeting room AV (Poly) & train team as needed

Required skills

Your Qualifications & Skills:

A proactive, can-do approach Attention to detail & ability to multitask Professional demeanour & a positive attitude Discretion & understanding of confidentiality protocols Proven experience in an administrative or office support role is preferred Proficient use Microsoft - Teams, excel, PowerPoint, Word Strong organisational & time-management skills Excellent verbal & written communication skills Dependable & reliable
Please note, this is an office-based role. The office is active 5 days a week with team onsite, client meetings & other guests

If you are a proactive individual with a passion for getting stuff done we invite you to apply for this exciting opportunity.

Job Type: Full-time

Pay: 26,000.00-28,000.00 per year

Additional pay:

Bonus scheme Performance bonus
Benefits:

Additional leave Company events Company pension Discounted or free food Employee discount Enhanced maternity leave Enhanced paternity leave Life insurance Private medical insurance Referral programme Sabbatical
Schedule:

Monday to Friday
Experience:

Administrative / Office Support: 2 years (required)
Work authorisation:

United Kingdom (required)
Work Location: In person

Application deadline: 10/07/2025
Reference ID: Office Manager