Job Description

FPG has an excellent full-time permanent opportunity for an experienced Office Manager with strong Team Administration experience (must have advanced Outlook skills). Due to the office management nature of this role, this role would require a mandatory 5 days per week in the office in London.

The successful candidate will have the opportunity to work with a growing global business unit that specialize in telecommunications, you will work with some of the industry\'s most talented professionals and have exposure working for a brand that is intimately linked to one of the UK\'s biggest household telecom brands. This is an excellent career opportunity to hone and develop your administrative experience. If you have office-based experience working for an international or telecom company, this could be a great fit for you!

Please note, as part of the selection process there will be a 15 minute computer test.

Please note - sponsorship cannot be provided so candidates must live in/around London and hold valid rights to work

OVERVIEW:
- You\'d be the main point of contact for a global telecommunication business unit\'s office/building-related queries and issues.
- Provide generic administrative support to the business, some of the telecom industry\'s leading professionals in their field.

KEY RESPONSIBILITIES:

Office admin and administration

- Overseeing the general smooth operation of the office (includes stationery and kitchen communal areas)
- Assist with big workshop arrangements, including equipment booking and catering arrangements, serving as point of contact for large meetings;
- Cover receptionist tasks for the business as needed.
- Maintain the common areas of offices neat, orderly, and well-presented.
- Meeting room management: make sure all office equipment is in working order and make proactive contact with appropriate suppliers when necessary.
- Check all meeting rooms frequently, especially in the morning and evening and ensuring that they are fit for purpose when not in use
- Maintain supplies for the office and kitchen, such as stationery, tea, coffee, milk, etc. (note that printers and consumables are the responsibility of the IT Department).
- Help with questions and submission of invoices from the Finance Department, following directions from the Financial
- Controller and Finance Manager; Procurement: show commercial awareness of expenses and look for the best deals on things like travel and stationery.
- Creating purchase orders, confirming supplier bills, scheduling couriers, photocopying, organising paperwork, and overseeing incoming and outgoing mail
- Make sure the First-Aid box is filled and serve as the floor fire marshal and H&S representative.
- Perform any as-needed ad hoc tasks.

Administrative responsibilities:
- Coordinate travel arrangements and accommodation requirements / Diligent travel coordination, including arranging business visas where necessary
- Support teams with preparing and checking expense claims
- Create and maintain strong relationships with all global teams and external companies, including key suppliers; collaborate with the team of Executive Assistants to ensure all secretarial tasks are met
- Provide TA support to IOD
- Arrange visits to the office, ensuring that visitors are greeted in a timely manner and that the best impression and positive image is presented
- Establish and maintain strong relationships with all global teams and external companies, including key suppliers.

Experience and skills:
- Must have previous Office Administration or Receptionist experience.
- Any experience as a Team Assistant would be beneficial.
- Any experience working for an international technology or telecommunications company / industry / Tech Consultancy or Tech Services and/or solutions provider would be a massive bonus.

Skills:
- Outstanding administrative and organisational abilities, including the capacity to establish and oversee processes
- Outstanding written and verbal interpersonal and communication abilities, with experience negotiating confidently and successfully at all levels;
- Good time management and self-organization skills; the ability to multitask, work to deadlines, and operate under pressure;
- A high standard of discretion, secrecy, and integrity
- A good team player who is proactive, flexible, can-do and positive about work, able to use initiative and act with independence;
- High standard of accuracy and excellent attention to detail;
- Ability to establish and maintain excellent working relationships at all levels;
- Ability to work effectively in both a team environment and unsupervised with a degree of flexibility towards working hours and tasks assigned;
- Advanced Outlook skills, ability to quickly learn how to use new technical systems
- Support teams with preparing and checking expense claims
- Create and maintain strong relationships with all global teams and external companies, including key suppliers; collaborate with the team of Executive Assistants to ensure all secretarial tasks are met
- Provide TA support to IOD
- Arrange visits to the office, ensuring that visitors are greeted in a timely manner and that the best impression and positive image is presented
- Establish and maintain strong relationships with all global teams and external companies, including key suppliers.

Experience and skills:
- Must have previous Office Administration or Receptionist experience.
- Any experience as a Team Assistant would be beneficial.
- Any experience working for an international technology or telecommunications company / industry / Tech Consultancy or Tech Services and/or solutions provider would be a massive bonus.

Skills:
- Outstanding administrative and organisational abilities, including the capacity to establish and oversee processes
- Outstanding written and verbal interpersonal and communication abilities, with experience negotiating confidently and successfully at all levels;
- Good time management and self-organization skills; the ability to multitask, work to deadlines, and operate under pressure;
- A high standard of discretion, secrecy, and integrity
- A good team player who is proactive, flexible, can-do and positive about work, able to use initiative and act with independence;
- High standard of accuracy and excellent attention to detail;
- Ability to establish and maintain excellent working relationships at all levels;
- Ability to work effectively in both a team environment and unsupervised with a degree of flexibility towards working hours and tasks assigned;
- Advanced Outlook skills, ability to quickly learn how to use new technical systems

First Point Group