Job Description

Office Manager/Personal Assistant

Salary: \xc2\xa330-35k per annum dependent on experience, plus company benefits

Location: Freeths LLP - 1st Floor, 1 Atlantic Quay, 1 Robertston Street, Glasgow G2 8JB

Contract: Permanent, Full time

Shifts: Monday\xe2\x80\x93Friday, 37.5 hours per week, shifts within office operating hours of 08:00-18:00

Work Model: Onsite

Williams Lea seeks a Office Manager/Personal Assistant to join our team!

Williams Lea is the leading global provider of skilled business-critical support services to financial, legal and professional services firms.

Sound good so far? Then this is the perfect position for you, and you are just the individual that we are looking for!

Purpose of the role

Williams Lea have a fantastic opportunity to join a growing team in Glasgow as a Legal Office Services Manager/Personal Assistant. This full-time position will require the successful candidate to provide general office administration management to our client while heavily supporting two Real Estate Partners with PA services to enhance efficiency. The support provided to our client will require a high degree of customer services, hands-on direction, initative and daily self-management. This role will encompass a degree of client meeting room management, daily general office management and administration with wider support services as required..

Key Responsibilities

• Ensuring the smooth running of the office and all day-to-day operations
• Conserve high communication with building management, external contractors, and provide general facilities maintenance
• Administer & oversee office Health and Safety alongside ensuring sufficient levels of First Aiders, Mental Health First Aiders and Fire Wardens
• Ensuring staff security and staff access to the premises
• Answering phone calls in a timely manner and recording accurate telephone attendance notes
• Meeting clients and managing on-site meeting rooms and providing hospitality & catering services
• Receiving, processing, distributing and externally sending mail items and the arrangement of couriers
• Ordering and distribution of stationery supplies to the office
• Ensuring the highest level of office compliance and communications both internally and externally
• Responsible for client relationships and the initiative to expand our services
• Supporting the Real Estate partners with administration and adhoc requests:
• Preparing and collating documents for printing, scanning and photocopying with a high level of finish
• Drafting client correspondance
• Management of document archiving in line with the firm\xe2\x80\x99s policy and procedures
• Navigating internal and external portals such as The Land Registry portal and iManage
• Diary management for the office and Partners, including booking travel and raising expenses in a timely manner
• Assisting with finance, client & monthly billing
• Raising month end reports and collating this information for the client

Key Skills

• Prior office management experience
• Exceptional PA services experience, within Legal/Real Estate is advantageous
• Competent with all Microsoft packages
• Knowledge around Real Estate databases
• Excellent multi-tasker
• High attention to detail
• Exceptional communication skills and professional approach
• Ability to work to deadlines and prioritise workload
• Ability to work as part of a team alongside working independently
• Customer service experience

The Package

Private Medical Insurance, Life Insurance/Life Assurance, Company Pension, Corporate Eye Care, Personal Accident and Company Sick Pay. Additional benefits such as Dental Insurance, Gym Membership, Charity Donations, Employee Offers, Retail Vouchers and Season Ticket Loan are offered at a discount on a salary sacrifice basis. You will also have the opportunity to work for a global employer; and dedicated to offering each and every employee an enjoyable, challenging and rewarding career with future career development prospects.

The Company values the differences that a diverse workforce brings to the organisation and will not discriminate because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (which includes colour, nationality and ethnic or national origins), religion or belief, sex or sexual orientation (each of these being a \xe2\x80\x9cprotected characteristic\xe2\x80\x9d in discrimination law). It will not discriminate because of any other irrelevant factor and will build a culture that values openness, fairness and transparency.

Please note: Due to the high volume of responses received for this role we will not be able to contact all applicants directly. If you have not heard from us in four weeks please consider your application unsuccessful.

Williams Lea