Job Description

Hello! We're Teya.

Teya is a payment and software service provider, headquartered in London serving small, local businesses across Europe. Founded in 2019, we build easy to use, integrated tools that enable our members to accept payments and boost business performance.

At Teya we believe small, local businesses are the lifeblood of our communities.

We're here because we don't believe there's a level playing field that gives small businesses with a fighting chance against the giants of the high street.


We're here because we see banks and legacy service providers making things harder for them. We don't think the best technology or the best service should be reserved for those with the biggest headquarters.


We're here to fight for a future where small, local businesses can thrive, and to commit the same dedication they offer all of us.

Become a part of our story.

We're looking for exceptional talent to join our mission. We offer a chance to create impact in a high-energy and connected culture, while benefiting from continuous learning opportunities, a supportive community which is proud to serve our mission, and comprehensive benefits.

Your Mission

As Teya's Office Manager, you'll play a key role in creating a positive, efficient, and engaging workplace environment. You'll be the heartbeat of our office - ensuring daily operations run smoothly, fostering our strong Teya culture, and supporting the team across all aspects of office life.



In the Teya Workplace, our three pillars are

Community, Wellness, and Learning

- and you'll champion these every day. As a Teya brand ambassador, you'll combine managerial, administrative, and people-focused responsibilities, supporting both teams and leadership in building a thriving and well-managed workspace.

Key Responsibilities

Oversee all aspects of daily office operations in

London & Milton Keynes

, ensuring a productive, safe, and enjoyable work environment.

Travel to the Milton Keynes site once a month (or as required)

to oversee operations, manage contractors, and support on-site projects. Serve as the primary point of contact for all office-related matters, including

facilities management, vendors, and suppliers

.

Manage on-site contractors and subcontractors

- coordinating schedules, overseeing work quality and safety, ensuring compliance with building regulations, and maintaining strong working relationships. Plan and oversee

local office projects and improvements

, from concept to completion, managing timelines, budgets, and deliverables. Take ownership of

budget management, expense tracking, and procurement

, ensuring cost efficiency and transparency. Maintain

office policies and processes

, ensuring compliance with company standards and health and safety regulations. Support

People & Culture teams

with onboarding new employees and enhancing overall employee experience and engagement. Monitor and maintain

office supplies, furniture, and infrastructure

to support day-to-day operations. Collaborate with leadership to continuously improve

office systems, workflows, and culture initiatives

. Provide support to other

Teya office locations

with remote administrative coordination and supplier management when needed.

Your Story

Proven experience as an

Office Manager

,

Facilities Coordinator

, or in a similar administrative leadership role. Demonstrated experience managing

contractors, subcontractors, and on-site maintenance or refurbishment projects

. Experience in

office openings, closures, or relocations

is a strong advantage. Excellent

organisational and multitasking skills

with meticulous attention to detail. Outstanding

communication and interpersonal skills

with the ability to build relationships at all levels. Confident managing

budgets, procurement, and contract negotiations

. Proficiency in

Microsoft Office, Google Workspace

, and

project management tools

(e.g., Asana, Trello, Notion). Ability to handle

confidential information

with discretion and professionalism.

Ability to travel to Milton Keynes once a month (or as required)

. Fluent in

English

(both written and spoken); additional languages are a plus.

The Perks:

We trust you, so we offer flexible working hours, as long it suits both you and your team; Physical and mental health support through our partnership with GymPass giving free access to over 1,500 gyms in the UK, 1-1 therapy, meditation sessions, digital fitness and nutrition apps; Our company offers extended and improved maternity and paternity leave choices, giving employees more flexibility and support; Cycle-to-Work Scheme; Health and Life Insurance; Pension Scheme; 25 days of Annual Leave (+ Bank Holidays); Office snacks every day; Friendly, comfortable and informal office environment in Central London.

Teya is proud to be an equal opportunity employer.

We are committed to creating an inclusive environment where everyone regardless of race, ethnicity, gender identity or expression, sexual orientation, age, disability, religion, or background can thrive and do their best work. We believe that a diverse team leads to better ideas, stronger outcomes, and a more supportive workplace for all.


If you require any reasonable adjustments at any stage of the recruitment process whether for interviews, assessments, or other parts of the application--we encourage you to let us know. We are committed to ensuring that every candidate has a fair and accessible experience with us.