Job Description

Job Advert

X1 Sales and Lettings - Office Manager - 12 month maternity cover

X1 are looking for a fast paced, professional and highly organised person to join our friendly, vibrant and successful team as our Office Manager in Manchester on a fixed term basis for 12 months maternity leave cover.

Welcome to X1

X1 Sales and Lettings is a successful and rapidly expanding business covering Sales, Lettings, Property Management and Block Management with offices in Liverpool, Leeds, Manchester and Kent, an expert qualified team base of over one hundred and forty team members and a managed portfolio of over 5000 properties across the Northwest and Kent. Our X1 goal is to develop a culture built around exceptional people, exceptional products and exceptional customer service. For more information please visit the X1 Sales and Lettings & X1 Developments website or our social media pages.

Our Values

We pride ourselves on developing and rewarding our team and making sure everyone plays a part in the continuing success of our company. We operate by the values of Teamwork, Accountability, Quality, Fun, Compliance and Flexibility.

About the role

Your role is to manage day to day office operations efficiently at a management level and provide support to our senior leadership team. The successful candidate will hold excellent organisation and outstanding communication skills. Some of the role responsibilities are:

Manage day-to-day office operations, including reception duties and welcoming visitors, coordinating internal and external events on site*
Facilities management of the office and acting as first response to any issues raised*
Management of office administrators and office cleaners*
Develop office policies and procedures, and ensure they are implemented appropriately*
Management of the X1 car fleet*
Maintain a clean and organised office at all times*
Coordinate and schedule meetings and appointments*
Organising staff travel and hotels as and where required*
Become central point for IT issues and liaising with external IT support to ensure issues are resolved*
Support in the organisation of company wide staff events*
Implement and maintain health and safety protocols to ensure a safe working environment for all staff.*
Maintain accurate records of office supplies and equipment inventory, and coordinate stock replenishment as needed*
Management of projects as and when they arise, i.e. new office set ups, new team processes, etc*
Work closely with the Head of Operations overseeing the implementation of any new processes*
Management of company assets*

About you

You will most importantly be extremely organised, a professional and friendly personality, excellent written and spoken communication, have great attention to detail, and fantastic time management. You should have at least 5 years experience in an administrative office environment, ideally at management level. A full UK driving licence is essential.

We offer

Many staff perks such as complimentary on site gym, X1 loyalty card giving discounts across many local businesses. 25 days annual leave plus Bank Holidays and additional time off over Christmas.

Salary: Competitive

Department - Administration

Location: Manchester Media City with occasional travel to Liverpool

Contract type - Fixed term 12 months maternity cover, with strong possibility of a permanent role with the company for the right candidate

Hours - 9.30am - 5.00pm Monday to Friday, with an early 4.30pm finish on Fridays