Job Description

Job Summary

We are seeking an experienced Office Manager to join our small team. Experience in the construction industry would be advantageous.

Daily

Management of diaries & email communications for Director Answer the phone & take material/plant orders Create tender files ensuring all required project documents are included for pricing and quotation. Type & email quotes Move tender files for jobs procured, into project files and generate a finance tracker that will include associated sales ledger & purchase ledger costs & update spreadsheets every time a price for a variation is given Type & issue sub-contractor PO's & create a price tab on the relevant spreadsheet

Weekly

Collate sub-contractor invoices and check against site register Send any queries to Directors/Contract Managers Process weekly wages onto spreadsheets & In-sync sheet Make wages payments (to In-sync) plus any additional direct payment workers and expense payments Update job spreadsheets with wage totals and any values applied against sub contractor's price on the price tabs Handle recruitment including on-boarding new staff members and sub-contractors.

Monthly

Process applications & invoices for sending on last day of the month or before depending on project schedule. Update job spreadsheets with application & payment details & print new copies for the file. Update monthly application summary with payment & date details Create monthly list of supplier payments due, for Directors to view and approve payments Make payments that have been approved Manage all training requirements, associated paperwork and apply for grants Update training matrix, monitor certificate expiry dates and liaise with sub-contractors to renew Submit paperwork monthly to accountants for Construction Industry Scheme & VAT returns. Write copy and upload to our social media account. Develop and maintain connections with key suppliers and manufacturers and obtain competitive pricing for specified materials. Review retention

Annually

Complete annual PQQ's including health & safety & insurance information for clients Liaise with insurance companies for annual company & fleet insurance quotes Organise bi-annual social events & annual client gifting

Ad Hoc

Manage the office space, including coordinating repairs and maintenance, maintaining office supplies, equipment and refreshments plus ensuring that the office environment is clean, safe, and conducive to work. Oversee the use and maintenance of office technology including laptops, phones, software applications & updates and coordinate IT support and procure equipment where required.
Job Type: Full-time

Pay: 25,124.80-32,000.00 per year

Benefits:

On-site parking
Experience:

Office Management: 3 years (preferred)
Work Location: In person