Job Description

Employment Type

Full Time

Application Start Date

05-01-2026

Application End Date

25-01-2026

Location

Portishead

Zip Code

BS20 6PN

Country

United Kingdom

Work Style

Hybrid

Description

Role Purpose

Reporting directly to the Finance Director, the Office Manager will support the smooth day-to-day running of the office and wider business operations. The role combines office management, business administration, diary and calendar support, IT coordination and project support, including involvement in the upcoming office move.

Key Responsibilities

Office & Business Administration

Act as the main point of contact for day-to-day office operations and administration. Provide diary, calendar and meeting support to the Finance Director, including scheduling, coordination and preparation as required. Manage meetings, internal communications and general office coordination. Maintain accurate records, filing systems and business documentation. Support procurement and ordering of office supplies and services. Assist with the preparation of business documents, presentations, proposals and reports, ensuring a professional and consistent brand. Provide ad hoc administrative and project support to the Finance Director and wider leadership team.

IT & Systems Coordination

Act as the first point of contact for internal IT queries, working closely with the Finance Director and external IT support providers. Coordinate IT requirements for new starters, including equipment setup, email and system access. Maintain IT asset registers, licences and user access across core business systems (e.g. Microsoft 365, CRM, ERP). Support software upgrades, system changes and ongoing improvements. Manage mobile phone and telephony contracts, allocations and basic troubleshooting. Ensure meeting rooms and office technology are functional, up to date and effective.

Office Move & Facilities

Support the Finance Director with the coordination of the upcoming office relocation, liaising with suppliers, IT providers and internal teams. Oversee facilities-related matters and ensure the office environment supports productivity and growth.

General

Be a proactive, dependable point of contact across the business - the "go-to" person for operational and administrative support. Contribute to a collaborative, well-organised working environment. Identify opportunities to improve processes, systems and ways of working.

About You

Proven experience in an Office Manager, Business Support, Operations or similar role. Highly organised, proactive and comfortable supporting a senior stakeholder. Confident managing diaries, calendars and competing priorities. Tech-savvy, with experience coordinating IT support and business systems. Comfortable working in a fast-growing, evolving business. Strong attention to detail with a positive, can-do attitude.

Benefits

25 days' annual leave, plus 8 bank holidays

Enhanced employer pension contributions and salary sacrifice schemes

Private medical, life assurance and income protection

Performance-related pay scheme

Enhanced parental leave benefits

Flexible/hybrid working environment

Cycle to work scheme

Access to our Employee Assistance Programme

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