Job Description

Overview

We are seeking a organized and detail-oriented Office Manager oversees the smooth and efficient operation of an office environment. This role encompasses a variety of administrative, organizational, and management responsibilities, ensuring the workplace is well-maintained and conducive to productivity. The Office Manager acts as a central point for various tasks, including managing office supplies, coordinating communication, and supporting staff.

Responsibilities

Manage their workload and output Handling correspondence, managing calendars, scheduling meetings, and maintaining office records (both physical and digital). Handling Calls Ensuring the office environment is well-maintained, including managing repairs, coordinating with vendors (e.g., cleaning services, IT support), and maintaining inventory of office supplies.. Assisting with onboarding new employees, providing general administrative support to staff, and potentially managing employee schedules and time-off requests. Serving as a point of contact for internal and external communication, facilitating communication between different departments, and potentially organizing company events. Ensuring compliance with company policies, implementing and maintaining administrative procedures, and potentially contributing to the development of new procedures Assist with human resources functions, including payroll processing and employee training & development. Assist with our External appointed companies regarding our website, linked in, and online activate. Liaise with the IT department to ensure that the office technology functions correctly and effectively Develop and implement information and administrative systems Manage digital and paper filing systems, ensuring that data protection laws are adhered to Manage schedules and coordinate meetings, appointments and travel arrangements Ensure supplies of stationery and equipment are maintained Organize the office layout and oversee office maintenance, coordinating necessary repairs with external suppliers and contractors Ensure adequate staffing levels to cover absences and peaks in workload, often using temping agencies Support staff development and training, including helping with new staff onboarding Ensure compliance with office health and safety policies and ensure they're followed Arrange regular testing for electrical equipment and safety devices (either in the office or yard) Attend training sessions to keep up to date with industry practices and developments. Liaise with the accounts department to process invoices, expense claims and payroll

Requirements

Strong organizational skills with the ability to manage multiple tasks and priorities effectively. Excellent communication skills, both verbal and written, to interact with team members, vendors and other stakeholders professionally. Addressing issues that arise in the office environment and making appropriate decisions. Utilizing tools like Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software Ensuring accuracy and completeness in all tasks Being able to adjust to changing priorities and tasks.
Job Type: Full-time

Pay: 24,500.00-30,000.00 per year

Benefits:

On-site parking
Work Location: In person