Job Description

Office Manager (Temporary - Potential to Become Permanent)
Salary: 50,000 per annum
Location: Suffolk
Hours: 40 hours per week, Monday-Friday
Annual Leave: 25 days
About the Company
Our client is a long-established, FCA-regulated investment placement firm, founded in 2000 by an experienced former Head of a major international bank's Middle East department.
The firm specialises in placing leading Private Equity, Real Estate, and Public Market strategies with governments, ruling families, institutional investors, banks, and ultra-high-net-worth individuals across the Middle East.
It is privately owned and led by two directors who split their time between international business travel and UK-based professional activities.
The Role: Office Manager
We are seeking an experienced and highly organised Office Manager to join on a temporary basis, starting immediately, with the potential to become permanent for the right candidate.
This is a varied and challenging role, requiring proven organisational skills, excellent IT knowledge, and the ability to work autonomously in a small office environment (team of three).
You will support both Directors - primarily the Managing Director in his international client work (approx. 70%), and the second Director in her professional activities as an author and life coach (approx. 30%).
Key Responsibilities:
International Travel Coordination

• Arrange complex global travel itineraries (flights, hotels, visas, transport).
• Liaise with clients' offices, secretaries, and hotel personnel in the Middle East.
• Maintain accurate itineraries, Outlook calendars, and briefing notes.
• Manage expense claims and reimbursement processes.

Company Administration

• Create, issue, and monitor investment-related invoices.
• Support bookkeeping and liaise with accountants using Xero.
• Manage payroll, pension, audit, and Companies House filings.
• Maintain electronic filing systems and office IT/telecoms.

Personal & Family Support (for both Directors)

• Arrange UK and family travel, renew passports, manage healthcare and telecoms providers.
• Prepare and distribute professional and family Christmas cards.
• General administrative and personal filing tasks.

Support for the Second Director

• Assist with publishing (Amazon KDP) and website/social media (WordPress, Instagram, LinkedIn, Facebook, Twitter).
• Provide admin support for her work as an author and life coach.

The ideal candidate will have:

• Proven office management or senior administrative experience.
• Excellent Microsoft Office and general IT skills.
• Strong attention to detail and organisational ability.
• A proactive, independent working style - confident in managing responsibilities with minimal supervision.
• High levels of integrity, discretion, and reliability.
• Excellent communication skills with the ability to liaise with international clients at senior levels.

What's on Offer

• Competitive salary of 50,000.
• 25 days annual leave.
• Immediate start in a temporary role, with genuine opportunity to become permanent.

How to Apply
Please send your CV and a covering letter outlining your relevant experience to Katie Dobson at Select Recruitment today.