Job Description

Office & Operations Administrator (25-27k FTE)

The Steady Organiser Who Keeps Our Business Ticking

About TonyG

We're TonyG - a creative production house working at the intersection of design, craft and delivery. From immersive brand environments to luxury retails displays, we bring ideas to life for clients who expect the extraordinary. Based in South Warwickshire, we design, make and install everything under one roof - with a growing team of thinkers, doers, makers and problem-solvers. At the heart of it all, strong organisation and reliable admin keep us moving. That's where this role comes in.

The Role (flexible hours available)

This is a key support role ensuring the smooth, day-to-day functioning of the business. You'll work closely with the Operations Manager and wider team to manage the essential infrastructure that underpins out creative output - from compliance and contracts to facilities and suppliers. You'll be a fantastic administrator, but also the welcoming face and voice of TonyG - greeting visitors, answering calls, and making sure every first impression reflects our creativity and professionalism.

Key Responsibilities

Keep all documentation and processes compliant with Health & Safety and business requirements Administer H&S policies and procedures, including First Aid equipment and staff training records. Support internal audits and record all compliance findings Coordinate orientation and training for new starters on office environment and H&S Work with the wider Business Support/Operations team to ensure relevant business information is communicated clearly across the staff group Ensure GDPR compliance in partnership with the DPO Manage contracts and relationships with suppliers (utilities, waste collections, alarms, security, insurance), securing best value and monitoring environmental impact Oversee planned and reactive building and machinery maintenance, ensuring compliance with regulations and lease agreements Administer company vehicles, ensuring road safety and maintenance schedules are met Manage office stock and materials to keep day-to-day operations running smoothly Act as first point of contact - phones, visitors and general enquiries inbox Support site visits and maintain welcoming, professional shared spaces Proactively spot and sort any building or facilities issues to keep the workplace running smoothly Provide ad-hoc accounts assistance where required.

What we are looking for

Excellent organisational and administrative skills Ability to work flexibly and effectively in a fast-paced, evolving environment Strong multitasking capabilities and attention to detail Confident using Microsoft Office and project management tools Experience in office management, facilities, compliance or H&S Previous experience supporting the everyday operations of a busy office of production site

Additional Expectations

Join in team and board-level discussions when operational input is needed Help maintain office and workshop equipment, advising on restocking or upgrades Foster strong working relationships with clients, collaborators and suppliers Contribute ideas to improve company systems and processes Support occasional staff social activities and cross-team initiatives Represent TonyG with professionalism and enthusiasm in all settings Commit to ongoing personal development to meet the evolving needs of the business

Why join us?

At TonyG, no two days are the same. You'll work alongside a passionate and talented team in a role that's integral to the smooth running of our business. If you thrive on variety, enjoy problem-solving and love being the organiser among the chaos, we'd love to hear from you.

Ready to apply?

Please send your CV and a short cover note to laura.webster@tonyg.co.uk or complete your application online. Please include any flexible hours that you'd like to propose. We're excited to meet the next member of our growing team.

Job Type: Part-time

Pay: 25,000.00-27,000.00 per year

Expected hours: 30 per week

Benefits:

Casual dress Company events Company pension Free parking Sick pay
Ability to commute/relocate:

Warwick CV35 0JA: reliably commute or plan to relocate before starting work (required)
Work authorisation:

United Kingdom (required)
Work Location: In person